Administrative Coordinator

Job Type

Full Time




36-24 12th Street
New York
United States


VOICE Charter School ( is an elementary and middle school located in Long Island City, Queens that serves students in grades K-8. We are located just minutes from Manhattan (two stops from the last subway stop in Manhattan on the F train) and Long Island City’s growing waterfront district, thriving arts community, and rapid residential growth. We combine rigorous academics with daily instruction in choral singing, thereby encouraging creative and critical thinking while improving academic performance. We are looking to identify extraordinary educators and administrators committed to urban education and high academic achievement who wish to join a dynamic learning community.

Our mission is to create a safe and healthy learning environment that will nurture, motivate and challenge all of our children to achieve the highest level of academic excellence and to develop into mindful, responsible, contributing participants in their education, their community and the diverse society in which we live.

What makes VOICE different?

At VOICE, it’s not just about the music. It’s about the people. It’s about what you can be. It’s about using your passion. It’s about relationships. It’s about having the opportunity to choose. It’s about caring for each individual child. Our teachers, administrators, students and parents come together to support our children’s education. We operate as part of a professional learning community that promotes collegiality, shared work, and unending reflection and growth. At VOICE, you will be pushed to become more.


We believe in efficacy. At the core of our academic culture is the idea that all students are capable of doing well in any discipline. At VOICE, all students will learn.


We support and develop the effectiveness of our teachers. We believe that teachers need time to collaborate to build their practice, so we provide them with over two hours of planning time a day, as well as additional days for curriculum development and training during the school year. 


We promote participation in music and the arts. As music and art both help to develop problem solving and critical thinking skills and open children's imaginations, all VOICE students participate in daily activities in the arts, including rigorous choral training. We design our arts-integrated curriculum to bring joy to the lives of our children in order to provide them with the skills necessary to forge their own path.

All Faculty and Staff at VOICE:

  • Love and nurture all of our students as they become deeply caring and responsible individuals
  • Take personal responsibility for the performance and growth of each individual student as we understand that the progress of all students is directly under our control
  • Work collaboratively
  • Hold themselves to the highest standards
  • Push and support themselves, their students, and their colleagues
  • Proactively seek and incorporate feedback
  • Help each individual child gain the opportunity to choose what his or her future will be



Position Responsibilities:

The Administrative Coordinator is a highly motivated individual that enjoys serving as a key operator within the organization. This professional is extremely organized and detail-oriented, with a keen eye for developing efficient systems. A successful candidate thrives in a fast-paced work environment, working in collaboration with the Executive Director/Principal Internal systems for calendar, project, and deadline management are pivotal to the role; strong writing and communication skills are essential for external facing materials and communication.

We are looking for a highly motivated, organized and efficient professional to collaborate with the ED/Principal to devise and maintain key systems in our organization’s everyday operation. Calendar, project, and deadline management are critical in this position, as are strong written and spoken communication skills.

Leadership Support

  • Coordinates logistics, scheduling, preparation, note-taking, and follow-ups for administrative team and Board meetings
  • Manages leadership team members’ calendars
  • Supports the ED with administrative functions such as email management, printing and preparing materials, and tracking and submitting purchase requests


Executive Support

  • Attends meetings with or on behalf of ED as needed
  • Assists the Principal/Executive Director with parent communication and support

External Partnerships

  • Project manages communications with community members, politicians and organizations
  • Manages event and visit logistics, communications, and staff training
  • Leads the planning and execution of the annual Advocacy Day event
  • Drafts content related to community outreach and engagement for funding applications, compliance-related materials, press entities, etc.


External Presence

  • Working closely with the Recruitment & Selection Specialist, envisions and implements VOICE communications and recruitment strategy
  • Researches and proposes best practices  for the improvement of VOICE’s internal and external communications


Board-Level Communications

  • Coordinates logistics and agenda for monthly Board Meetings
  • Acts as board liaison and first point of contact for communication


Other Administrative Support

  • Performs additional tasks as needed


Position Qualifications:


Behavioral Qualifications

●    Unwavering commitment to VOICE mission, vision, and values

●    Models high standards of integrity, trust, openness, and respect for others

●    Builds and maintains excellent positive relationships with and among colleagues

●    Approaches new challenges as opportunities to improve skills, seeking advice and feedback to constantly improve

●    Seeks opportunities for personal and professional learning

●    Maintains a visionary outlook and sees each challenge in the context of the broader scope of projects, while acting towards that desired end goal at all times


Skills and Knowledge

●     Exercises discretion regarding sensitive personal and legal information

●     Ability to work with minimal supervision and take the initiative to ask for guidance when needed

●     Outstanding organizational and time management skills

●     Effectively prioritizes tasks in order to meet deadlines

●     Comfortable switching gears at a moment's notice

●     Responds to requests in a professional manner, even in difficult circumstances; provides accurate and timely service

●     Writes clearly and concisely; listens attentively to others and responds appropriately; takes into account the audience and nature of the information

●     Delegates tasks and projects clearly and concisely, holding others accountable to deadlines and outcomes

●     Identifies and seeks to resolve and prevent conflicts among colleagues

●     Creates effective teams; motivates team members and creates a positive team culture, and provides professional development, coaching, feedback, and support to team members

Educational Background and Work Experience

  • Bachelor’s degree from an accredited college or university required
  • 2-3 years working in an Executive Assistant/Administrative Assistant role required
  • Experience working within a nonprofit organization or school preferred

Compensation and Benefits: The salary for this position is $51,000. We offer a comprehensive benefits package, including participation in a pre-tax commuter benefits program, partial reimbursement for monthly commuting expenses, gym reimbursement, cultural enrichment reimbursements, participation in a retirement savings program, and many opportunities to get to know your VOICE colleagues!

How to Apply: Please submit an electronic application (including a VOICE-specific cover letter and resume) here.

VOICE Charter School is an Equal Opportunity Employer. In its employment decisions, VOICE does not discriminate on the basis of an applicant or employee’s race, color, religion, sex, gender, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, unemployment status, or any other status protected by law.

Professional Level

None specified

Minimum Education Required

4-year degree