Administrative Associate

The Administrative Associate will provide superior front of house office and administrative support to all families, visitors, staff, and students. The hours for this position are from 8:00 am to 4:00 pm, Monday through Friday.

Specific responsibilities include but not limited to :

Record Keeping and Supplies:

• Maintaining and tracking student attendance records; monitor student late arrivals
• Updating student information and maintaining annual student forms in SchoolDocs
• Tracking supply inventory (including copy paper, , teaching and all school and after school materials) and ordering supplies in a timely and cost effective manner

Transportation and Trips:

• Facilitate all Yellow Bus transportation for school and families (including ordering and distributing student transportation cards and overseeing daily student arrival and dismissal)
• Assist with field trips and special event scheduling and preparations including booking buses

Technical Support:

• Oversee coordination of technical support operations such as internet, phone, copy machine and printing systems
• Maintain inventory of school computers

Communication:

• Monitor office emails for late/absent students
• Update weekly and monthly calendars and send to families
• Answer the school's main phone line, directing calls, taking messages
• Greet/Receive visitors to the building
• Facilitate all Yellow Bus communication for school and families

Main Office:

• General main office organization
• Sort/deliver packages received, opening when appropriate
• Assist visitors on school campus
• Accept, screen, and route telephone calls
• Other additional tasks assigned by the school directors to ensure operational efficiency

Skills and Community Membership:

• Work with the Head of School, Division Directors and other staff members to uphold the mission and values of Greene Hill School
• Ability to maintain strict confidentiality and the highest level of professional integrity
• Ability to multitask and remain accurate and organized
• Strong oral and written communication skills
• Familiarity with Google platform
• Ability to organize work independently and set priorities to meet changing deadlines
• Ability to establish and maintain effective working relationships with families and staff
• Possess an open and collaborative style characteristic of a team player