Nonprofit

Administrative Assistant

Hybrid
Work must be performed in or near Washington, DC
New
|
Published 27 days ago

Details at a Glance

Job Type
Full Time
Salary
See below
Salary commensurate with experience.

Description

THE OPPORTUNITY – ABOUT THE AFTERSCHOOL ALLIANCE

The Afterschool Alliance is a national advocacy and communications nonprofit committed to providing children and youth access to quality afterschool and summer programs that help them learn and grow, and provide working families with peace of mind. Our enthusiastic and collaborative team has worked to ensure 7.8 million children have fun, engaging programs after school, but there are 25 million more children whose parents want them in these programs but for whom programs are not available. Our goal is to close that gap and make high quality programs available for all our children and youth.

POSITION SUMMARY

The Assistant will support the Afterschool Alliance’s mission by working directly with our Executive Director and Director of Philanthropic Strategies to provide administrative and strategic support while engaging in all aspects of a fast-paced, team-oriented, and mission-driven nonprofit organization. The Administrative Assistant Role requires careful attention to detail, discretion, an ability to take initiative, critical thinking, and a collegial attitude.

KEY RESPONSIBILITIES

  • Manage Executive Director’s schedule, including daily calendar and contacts
  •  Assist Executive Director with managing prioritized projects and executing administrative tasks
  • Serve as Executive Director’s liaison to staff
  • Coordinate all Board of Directors-related efforts:
  • Manage Board and committee calendars
  • Prepare and execute materials and logistics for three annual Board meetings, plus interim committee meetings & reports
  • Take minutes at all Board and Board committee meetings
  • Compile and draft Board reports, work plans, year-end review, and related materials
  • Keep up-to-date records of Board decisions, participation, projects and other relevant matters
  • Coordinate Board Member attendance and participation in special events and projects related to the Afterschool Alliance’s work
  • Support the Director of Philanthropic Strategies on Development-related activities:
  • Assist in the management, tracking, solicitation, and acknowledgment of major grants and
  • donations
  • Enter accurate and relevant grant and donation data into the development database
  • Provide research support on prospective new funders
  • Maintain clear and consistent files for funder and prospect records
  • Provide documentation support for development-related processes
  • Support the Afterschool Alliance Staff:
  •  Coordinate senior team meetings
  • Assist with SharePoint and other database initiatives
  • Assist on specific projects, as assigned

Hours per week: 40 hours

Employment type: full time, regular

Qualifications: The Afterschool Alliance offers a well-balanced work environment with a supportive and growing team and opportunities for advancement.

Candidates must have:

  • Excellent attention to detail and accuracy
  • Demonstrated ability to take initiative and problem-solve
  • Strong editing, oral communications, and organizational skills
  • Confidentiality and discretion
  • Excellent interpersonal skills
  • Proficiency with MS Office Suite
  • Ability to manage multiple projects under tight deadlines
  • Collaborative nature and ability to work well in teams
  • Familiarity with Salesforce or other grant management software preferred but not required

Candidate should exhibit demonstrated interest in education and/or youth development. Some flexibility of hours and willingness to travel is required.

This position is based in Washington, DC and requires regular in-office attendance

Compensation: Salary commensurate with experience. We offer excellent benefits, including health insurance, life and short and long-term disability insurance, a 403(b)retirement plan, flexible spending accounts and generous vacation, sick leave, and holiday schedules.

To Apply: Please send cover letter, resume, writing sample, and references to HR@afterschoolalliance.org.


Equal Opportunity Employer Statement

The Afterschool Alliance is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, ethnicity, gender, national origin, age, religion, creed, disability, veteran’s status, sexual orientation, gender identity or gender expression.

THE OPPORTUNITY – ABOUT THE AFTERSCHOOL ALLIANCE

The Afterschool Alliance is a national advocacy and communications nonprofit committed to providing children and youth access to quality afterschool and summer programs that help them…

Benefits

We offer excellent benefits, including health insurance, life and short and long-term disability insurance, a 403(b)retirement plan, flexible spending accounts and generous vacation, sick leave, and holiday schedules.

We offer excellent benefits, including health insurance, life and short and long-term disability insurance, a 403(b)retirement plan, flexible spending accounts and generous…

Location

Hybrid
Work must be performed in or near Washington, DC
Washington, DC, USA

How to Apply

To Apply: Please send cover letter, resume, writing sample, and references to hr@afterschoolalliance.org.

To Apply: Please send cover letter, resume, writing sample, and references to hr@afterschoolalliance.org.

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