Program Assistant

Job Type

Full Time


Minimum: $31,000.00
Maximum: $33,000.00



Start Date:


Application Deadline:



5405 Loch Raven Boulevard
United States


The Notre Dame Mission Volunteers Headquarters supports the work of NDMV teams around the world. In the US, NDMV’s flagship program, Notre Dame – AmeriCorps (NDA) facilitates the service of over 450 AmeriCorps members onn 20 teams across the country. Notre Dame – International (NDI) relates to the work of our volunteers overseas, who serve alongside the Sisters of Notre Dame de Namur, founders of NDMV, to expand access to education worldwide.

The Program Assistant position primarily provides support to the NDA program, with occasional involvement with NDI. The Program Assistant assists the Executive Director and Operations Coordinator in activities related to the general operations of the AmeriCorps program and providing support to the Site Directors who oversee the program at the local level.

Major responsibilities:

1.     Assisting with the approval of member service hours

  • Ensuring that all entries are AmeriCorps-compliant
  • Assisting with timekeeping system management
  • Coordinating with Site Directors as needed to ensure hours are entered and approved in a timely fashion

2.     Assisting with the application and enrollment process, including but not limited to:

  • Completing National Service Criminal History Checks for applicants
  • Maintaining and updating member records, ensuring required paperwork is complete and on file

3.     Supporting in the program coordination process by:

  • Corresponding and developing strong working relationships with Site Directors, providing them with individual support and relevant resources as needed
  • Assisting with both internal and external communication, especially as it relates to recruitment efforts
  • Becoming familiar with systems related to program management, assisting with managing these systems, and providing support to Site Directors in using them

4.     Assisting with data entry and analysis, especially in times of great volume

5.     Collaborating with individuals from other departments who work in teams to:

  • Maintaining the organization website
  • Developing and execute external communications strategies
  • Plan national staff meetings and the annual Mid-Year training conference

6.     Participating in capacity-building projects as the organization continues to expand

7.     Learning new components of program management with the opportunity to grow into new roles

8.     Other duties as requested by the Executive Director

Things that should be in your background:

  • Bachelor’s Degree (preferred)
  • Prior experience with a domestic or international service program (e.g. AmeriCorps, Peace Corps, etc.) preferred
  • Excellent interpersonal, verbal, and written communication skills
  • Demonstrated enthusiasm for learning
  • Demonstrated commitment to community service, education, and partnership

The ideal candidate should also:

  • See value in diversity and is easily able to collaborate with diverse groups to accomplish mission-driven goals
  • Meet challenges with persistence and creative problem-solving
  • Possess the ability to multi-task and balance daily administrative tasks in a timely and self-driven manner
  • Be adaptive, flexible, and enjoy the opportunity to work with an evolving program model

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Please submit resume and cover letter to the Executive Director at