Board Relations Assistant

Job Type

Full Time

Published

10/02/2018

Address

New York
New York
United States

Description

BAM (Brooklyn Academy of Music) is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas—engaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters.

BAM seeks our Board Relations Assistant who is interested in donor relations and arts administration, and shares our commitment to diversity and equity.

Essential Duties and Responsibilities

  • Assist the Director of Board Relations with administrative tasks related to all BAM and BAM Endowment Trust (BET) Board business
  • Plan, organize and execute administrative tasks in support of the Director of Board Relations 
  • Foster an engaged Board culture through timely correspondence, meticulously organized meetings, and enthusiastic and conscientious communication
  • Maintain organization of hard copy and electronic Board files including retaining records for the Archives
  • Coordinate and manage RSVPs for meetings of the BAM Board of Trustees including its committees, and the BET Board
  • Prepare meeting materials
  • Update Tessitura with all Board activity and information pertaining to trustee participation and engagement
  • Outline minutes and keep administrative records of meetings 
  • Update Board contact information and files in the Board Contact Sheet, Tessitura database, and other locations as needed
  • Keep administrative records of all Board-related documents, including resolutions, trustee conflicts disclosure forms, and other governance documents
  • Greet trustees and coordinate small-scale events & hospitality as needed
  • Help connect trustees with Patron Services, Executive Staff, other trustees, and other internal and external constituents as requested
  • Update ArtsVision and Development Calendar with Board activity
  • Work with Special Events in coordination of Board dinners and smaller events as appropriate
  • Prepare and send cards and gifts for trustees to recognize special milestones or significant losses
  • Prepare awards to recognize key Trustee anniversaries
  • Handle information requests from other departments
  • Communicate with vendors and process purchase orders as needed

Minimum Qualifications

  • Two years of work/internship experience in an administrative capacity 
  • Understanding of and interest in development, non-profit fundraising and donor relations
  • Able to push and lift 20lbs boxes at a time, operate hand truck
  • Meticulous attention to detail
  • Excellent administrative, organizational and time-management skills
  • Excellent written and verbal communication skills
  • Excellent knowledge of Microsoft Office
  • Ability to effectively communicate BAM’s mission to external partners
  • Ability to prioritize multiple assignments and handle tasks in a positive, timely manner in a fast-paced environment
  • Ability to demonstrate patience and interact in a friendly and professional manner
  • Ability to be discreet and flexible
  • Concise communicator
  • Strong social and diplomatic skills in order cooperate with a wide variety of people and to diffuse challenging situations
  • Customer service oriented
  • High professional and ethical standards for handling confidential information


Preferred Qualifications

  • Proficient knowledge of databases (Tessitura preferred)
  • Experience working in an arts-related field
  • Ability to read and understand a budget
  • Knowledge of the arts and interest in BAM programming  

We do not expect any candidate to meet all of these requirements. The successful candidate will be someone who meets many of these requirements and has the desire and capacity to learn the rest on the job.

 

Pay Rate: Full time, $20 per hour plus paid overtime and comprehensive benefits

 

Check us out on Twitter/Instagram: #SceneAtBAM

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

https://www.bam.org/about/careers

Must complete an online application through BAM's website - no phone calls, emails or walk ins, please.


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