Full Time Temporary
2759 Webster Avenue
Part of the Solution (POTS) helps low-income individuals and families who are facing the crises of poverty to stability and, ultimately, self-sufficiency. POTS helps 30,000 people, including 8,000 children, annually. POTS ‘one-stop shop’ model connects a range of stabilizing services under one roof. Currently, services include a Community Dining Room; a Food Pantry; Clothing Room, Shower, and Mail Facilities; Barbershop; Case Management; a Legal Clinic; Employment Services and the POTS Family Club.
About the position
The Interim Director of Finance and Operations will be responsible for oversight of accounting, grant contracting and invoicing, human resources and recruiting, volunteer management, building operations, risk management and organizational governance. This position oversees three direct staff members in accounting, operations and volunteer oversight. This position can start at any time but is expected to end on December 31, 2018.
Finance/Accounting and Grants Management: Oversee the finance and accounting function of POTS. Ensure grant contracting, invoicing and reporting is completed accurately and following guidelines.
· Oversee and manage all the day-to-day financial activities and accounting functions of the agency and its related affiliate, POTS Building for the Future, including general ledger, accounts payable, accounts receivable, disbursement, and payroll functions.
· Oversee the monthly, quarterly and yearly closing of the organizations’ books.
· Analyze and appraise the organization’s financial position and prepare monthly financial reports for the Executive Director and Board of Directors.
· Manage cash flow and forecasting; develop cash flow projection process and reporting mechanism that includes minimum threshold to meet operating needs.
· Ensure accurate financial reporting, including but not limited to the overseeing the annual financial audit and relevant tax filings.
· Manage and continually improve the internal control functions of the organization to remain consistent with ‘best practices’ and public or grant guidelines.
· Prepare the annual budget of the organization in coordination with the other members of the Management Team to determine the most appropriate use of the finite resources of the organization to meet the program and organizational goals.
· Maintain appropriate investment policies and maintain contact with banking and financial institutions.
· Oversee and manage government grant contracting, invoicing and other reporting.
· Work with the Development Director and Management Team to establish grant-specific program deliverables and budgets that coincide with overarching goals of the organization.
· Assess organization performance against the annual budget, annual goals and the long-term strategy of POTS; develop tools and systems to provide actionable recommendations on operations of the organization.
· Work as part of the Management Team to establish annual, quarterly, and monthly operational and financial goals.
· Supervise accounting staff, to include the development of staff plan and monitoring of commensurate goals and annual performance.
Human Resources & Recruiting : Oversee the human resources and recruiting functions for POTS to comply with all legal requirements and ensure appropriate staff in place to support agency goals.
· Effectively lead the recruitment, selection, placement, and onboarding of new employees.
· Draft and revise position Staff Plans, Ideal Candidate Profiles, and Job Postings as necessary.
· Lead recruitment efforts and maintain relevant corresponding data, interviews, reference checks, promotions and terminations.
· Maintain personnel records and employee handbook.
· Explore and investigate professional development and continuing education opportunities for staff.
· Work with the supervisory staff members of the organization to implement performance management of direct reports as necessary.
· Oversee the management of benefit plans including health and dental insurance, retirement plan, and other employee benefits.
· Work with Management Team to building strong internal communications; increase teamwork and employee/volunteer recognition opportunities.
· Work to promote a culture of professional development and improvement with all program staff. Utilize professional development to help minimize individual employee experience and skill gaps.
· Instill a sense of accountability among the staff members by modeling strong oversight of individual and organizational performance standards.
· Analyze the staffing pattern of the POTS programs and work with the Management Team to appropriately staff the POTS programs with a consideration for the organizational budgets and goals.
· Work with the Management Team of POTS implement the performance management system that includes annual and interim employee evaluations.
· Work with the Management Team to develop and continually refine Staff Plans for program staff meet and support the overall goals of the organization.
General Operational Management: Participate as a member of the Management Team at POTS on various strategic and day-to-day issues to guide the advancement of the agency.
· Develop and implement strategies that will maximize synergies among the operations of the organization.
· Establish definitive short and long-term milestones for the implementation and improvements of organizational policies and procedures.
· Work closely with the Management Team and Development Director, specifically, to assist with donor relations and to assess ongoing funding needs.
· Work closely with the Executive Director, Program Director and Development Director in agency planning activities, and board reporting and relations.
Facilities Management: Oversee the safe and cost-effective usage and day-to-day maintenance of the organization’s facilities.
Risk Management / Organizational Governance: Work with the Management Team and Board of Directors to ensure the appropriate application of relevant laws, organizational policies, and best practices to advance the goals of POTS.
· Monitor compliance with applicable laws, insurance requirements and grant contracts.
· Oversee risk management functions of the organization, including but not limited to, insurance function.
Technology: Oversee the Technology function of the agency to ensure employees have the technology resources, services, and workflows needed to function effectively and productively.
· Commitment to the Mission and commitment to the Core Values of the organization
· Bachelor’s Degree required
· Minimum of three to five years of relevant financial or operations managerial experience (budgeting, financial modeling, reporting compliance) with a strong preference for nonprofit finance/operations expertise
· Strong analytical skills
· Strong proficiency with Microsoft Excel
· Prior experience in at a non-profit organization strongly preferred, preferably in a social service environment
· Strategic thinker that is able to parse through significant amounts of information and determine what is ‘noise’ and what is ‘actionable’
· Excellent written and verbal communication skills
· Ability to work with staff to objectively measure their performance against organizational goals
· High level of competency with technology and software applications
· Available for an interim position through the end of 2018
· MBA, other advanced degree or CPA, preferred
· Bi-lingual, Spanish speaking candidate, preferred
· Experience with Fund E-Z, preferred
Health, dental, and vision insurance as well as vacation, holiday and sick time provided
Level of Language Proficiency
Spanish language is useful but not required
Minimum Education Required
How To Apply
To Apply: Please send a cover letter and resume to firstname.lastname@example.org with the subject “Interim Director of Finance and Operations.” The cover letter must include a description of the applicant's qualifications and salary requirements.
POTS is an Equal Opportunity Employer. POTS encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, and veteran status.