Administrative and Finance Assistant

Job Type

Part Time

Published

11/02/2018

Start Date

12/03/2018

Application Deadline

11/30/2018

Address

450 West 37th Street
Suite 502
New York
NY
10018
United States

Description

Job purpose

 

Assist the Finance & Administration departments as needed.

 

Duties and responsibilities

As Administrative Assistant:

  • Answer and field incoming telephone calls
  • Manage the OSLinfo email account
  • Sort and distribute mail
  • Manage inter-office correspondence
  • Manage office supplies inventory
  • Assist with IT issues, placing service calls as needed
  • Set up new staff with administrative privileges (phones, shared drive access, scanner, office key, office supplies)
  • Update staff directory and extension lists as needed

 

As Finance Assistant:

  • Make QuickBooks entries for selected accounts receivable and accounts payable
  • Code and assemble documentation for monthly credit card expense reports
  • Coordinate/execute all mailings, including AP and tax-related mailings
  • Maintain hard-copy filing system
  • Schedule meetings and conference calls
  • Assist with annual audit, including pulling/tracking files and reports
  • Answer finance-related inquiries from staff
  • Liaise with vendors and local agencies
  • Work with Business Manager to ensure smooth operation of finance department
  • Assist the VP of Finance & Administration whenever needed

 

 


 

Qualifications

 

Bachelor’s degree and minimum two years of relevant experience in an office setting, as well as: high level of organizational skills and ability to handle multiple tasks concurrently; excellent communication and interpersonal skills; superior computer skills in Word, Excel, and Outlook; and experience with QuickBooks or similar bookkeeping system.

 

Working conditions

-      Open office environment

-      High-pressure/workload with many deadlines and demands, sometimes competing, from different departments within the organization

 

 

Physical requirements

-      Basic office and conversational functions

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

rlamoureux@oslmusic.org
http://www.oslmusic.org

To apply

 

In an email with a subject line of “OSL Admin Assistant”, send a cover letter and resume to rlamoureux@oslmusic.org. NO PHONE CALLS, PLEASE


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