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Operations and Development Coordinator

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Planned Parenthood Texas Votes


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Published 10 days ago

January 24, 2021
$40,000 - $45,000

Planned Parenthood Texas Votes is hiring an Operations and Development Coordinator.

Planned Parenthood Texas Votes

Operations and Development Coordinator

Position: Full-time, permanent, exempt

Location: Austin


Planned Parenthood Texas Votes (PPTV) is the statewide advocacy arm of the Planned Parenthood affiliates in Texas that engages supporters of reproductive health and rights to fight to protect and expand access to sexual and reproductive health care, including abortion. The work at PPTV is fast-paced and deals with complex and high-priority matters related to the politics of reproductive health in Texas. Our programs range from talking to voters about the politics of abortion to advocating to protect funding for preventive health care.


GENERAL DESCRIPTION

The Operations and Development Coordinator provides high-level bookkeeping, database, and administrative support to ensure smooth program operations and establish best practices for the operations of fundraising and finance. This person will be responsible for collection and entry of receipts, accounts payable, development operations, database management, and financial statement preparation for Planned Parenthood Advocates of Texas (c)(3), Planned Parenthood Texas Votes 501(c)(4), and the Planned Parenthood Texas Votes PAC. The ideal candidate for this position will have the ability to organize, coordinate, and manage multiple tasks and responsibilities, with a very high attention to detail, diplomacy, and interpersonal skills. 


This is a full-time position based in Austin, Texas and does not supervise any other employees. The Operations and Development Coordinator reports to the Operations Manager, with a dual-reporting structure with the Development Director.

 

ESSENTIAL JOB FUNCTIONS & EXPECTATIONS


Operations (50%)

Bookkeeping (30%)

  • Track, classify, and reconcile all invoices, receipts, reimbursements, deposits, payments, and contracts in QuickBooks.
  • Manage all incoming mail and file appropriately.
  • Process and track all bank deposits.
  • Liaise with external accountants to ensure timely reconciliation of various accounts including checking and prepaid accounts and monthly accounting reports, and providing all necessary information for tax filings.
  • Prepare regular financial statements for the Executive Director and reconcile with fundraising data.


Ethics Reporting (15%)

  • Manage all aspects of monthly reporting for the Texas Ethics Commission including tracking and compiling all transactions, including staff time, for lobbying and campaign reports, and filing the reports.


General Development and Operations Administration (5%)

  • Monitor inventory.
  • Oversee digital and hard copy filing systems.
  • Provide general assistance to Development Director and Operations Manager in managing various aspects of the program.
  • Support Operations Manager and Development Director on scheduling, travel, and booking.

Development (50%)

Database Management (30%) 

  • Oversee database management and best practices for gift entry, reporting, quality control, bulk uploads, and donor journey mapping.
  • Enter and maintain accurate records in the fundraising database (NGP) of donor information and of all contributions received.
  • Track and report progress to goal of all fundraising efforts and assists in evaluating the annual giving program for executive leaders and the Board of Directors.
  • Provide documentation, records, and reports of contributions received to the Political Development Director.
  • Process donations.

Donor Relations (20%)

  • Oversee the donor acknowledgment process including: data cleanup, mail merges, maintaining print quality; responsible for timely mailing of acknowledgment letters.
  • Research and respond to requests regarding acknowledgements, communication preferences, and general donor services.
  • Support with donor prospect research.
  • Manage calendar of due dates for foundation and major donor moves management. Ensure teams stay on track and deadlines are met.
  • Support on mail merging, drafting, and proofreading of donor communication.
  • Draft memos, talking points, and briefings to support Development Director in preparation for donor meetings.
  • Support on donor events project management, as needed.

QUALIFICATIONS


Experience & Education

  • At least two (2) years of full-time accounting, administrative, or fundraising experience, preferably in a non-profit setting. Coursework may be considered in lieu of experience.
  • Proficiency with QuickBooks and fundraising databases, particularly NGP/EveryAction, preferred.
  • Excellent writing, editing, grammatical, organizational, and research skills.
  • Ability to establish and maintain effective relationships, and work collaboratively, with PPTV and Planned Parenthood affiliate staff, as well as external partners and consultants, including elected officials and candidates for office.
  • Skill in producing clear and consistent high quality work with attention to detail.
  • Able to meet deadlines in a fast-paced, team environment, manage multiple projects and adapt to changing priorities.
  • Proficiency in Google Docs and Microsoft Office Products, including Excel/Google Sheets, preferred.
  • Ability to work independently, with minimal supervision.
  • Ability to work 9-5:30PM CST daily, with occasional work expectations outside typical hours as assigned by manager.
  • Maintain knowledge of sexual and reproductive health, antiracism, gender justice, and abortion stigma, with a commitment to anti-oppression work. 
  • In order to ensure the safety and security of our staff during the COVID-19 pandemic, all staff members at PPTV are currently working remotely and must have access to a secure, reliable internet connection. Work-from-home stipend, internet, and phone reimbursement will be provided. 
  • Though in-person meetings are currently not permitted, this person will be responsible for traveling to the post office and bank on a weekly basis, so they must be based in Austin and have access to reliable transportation.
  • Travel: 0-5% domestic travel.


Personal Qualities & Other Attributes

The Operations and Development Coordinator will demonstrate the following:

  • Deep appreciation for the mission of Planned Parenthood.
  • Excellent analytical skills with sharp attention to detail and the ability to meet critical deadlines. 
  • Collaborative work style; able to facilitate amongst diverse communities and individuals.
  • Ability to recognize and respond to problems with potential solutions in a highly professional, confidential, and sensitive manner. 
  • Self-motivated and able to stay on task when working independently.
  • Comfortable with ambiguity, able to create clarity and understanding.
  • Enjoys operating in a fast-paced and demanding environment, a nimble and flexible work style.


Planned Parenthood Texas Votes is hiring an Operations and Development Coordinator.

Planned Parenthood Texas Votes

Operations and Development Coordinator

Position: Full-time, permanent, exempt

Location: Austin


Planned Parenthood…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • Entry level

Benefits

ADDITIONAL POSITION INFORMATION

Planned Parenthood Texas Votes is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment. PPTV does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.


COMPENSATION AND BENEFITS

This position is full-time, with a salary range from $40,000-$45,000 annually. PPTV is proud to offer a competitive benefits package for full-time employees that includes 100% employer paid medical, dental and vision coverage effective day one, life and AD&D and short term and long term disability (including parental leave) for the employee. We also offer optional flexible spending accounts and additional life coverage. Full-time employees receive 11 paid holidays plus an additional winter break, 14 days paid time off (vacation and sick time), bereavement leave, professional development opportunities, and the option to participate in a 401(k) retirement plan.


ADDITIONAL POSITION INFORMATION

Planned Parenthood Texas Votes is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work…

Location

Austin, TX

How to Apply

TO APPLY

To apply, send a resume, cover letter, and three references to jobs@pptexasvotes.org.

  • Indicate “Operations and Development Coordinator” in the email subject line. 
  • All applications must be received by 11:59pm CST, January 24, 2021 for priority consideration.
  • All 3 attachments should be saved in PDF format and named in the format of “Last Name, First Name - Document Name”. 
  • Cover letters included in the body of the email will not be accepted. Applications without a cover letter will not be considered. 
  • References will not be contacted until after an offer has been made to the candidate.


TO APPLY

To apply, send a resume, cover letter, and three references to jobs@pptexasvotes.org.

  • Indicate “Operations and Development Coordinator” in the email subject line. 
  • All…

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