Grant Writer helps manage an aggressive schedule for institutional fundraising. The Grants team completes submissions on a weekly basis, including letters of inquiry, full proposals, and contract applications. The Grant Writer supports the grants team in managing administration of the full grant cycle, from prospecting and proposals through budget amendments, contract management, and internal reporting as well as funder reports. Reports to the Director of Grants; works closely with the Senior Grant Writer.
Writer and Editor (50%)
- Draft high-quality, compelling, and detailed documents such as proposals, letters of inquiry, and progress reports to institutional funders.
- Draft correspondence to institutional funders and prospective funders on behalf of the leadership team.
- Draft thank you letters and stewardship communications to funders and prospective funders.
- Draft backgrounders and talking points for senior staff in advance of funder meetings and events.
Systems Management (15%)
- Acknowledge, and internally communicate application status updates, in addition to working with Development Associate on award documentation and grant processing.
- Manage the Salesforce database for all grant opportunities, institutional funding entities, and related contacts, including maintaining funder records and running grant-related reports.
- Assist in developing and maintaining efficient systems, policies and procedures to manage information and the workflow of the Grants team.
Relationship Management and Stewardship (10%)
- Manage a small portfolio of (5-10) current and prospective funders, including revising and updating donor profiles and tracking their funding requirements and interests.
- Participate in outreach to, calls with and site visits from institutional funders.
Researcher and Strategist (20%)
- Take the lead on researching and vetting potential funding sources, utilizing resources such as Guide Star, LinkedIn, AGM, etc.
- Prepare prospect profiles and briefs to share with members of the institutional development and leadership team to develop approach strategies.
- Research issues relevant to corporate engagement, philanthropy, and other nonprofit financing trends.
- Participate in the development of strategies to approach and attract new institutional funders.
- Collaborate with program and evaluation staff on internal project teams as needed.
- Develop expertise in one or more of UTEC’s program areas to strengthen proposal content and rationale.
- Excellent management skills
- Excellent written and verbal communication skills
- Excellent organizational and time management skills
- Experience with Salesforce a plus
- Proficient in Microsoft Office Suite or similar software
- Ability to meet deadlines and prioritize tasks
- Ability to work with a minimal amount of supervision
- Works with individuals both internal and external to the organization
- Demonstrate a commitment to UTEC’s principles of social change, diversity, and community building
- An ability to think critically and creatively, participate in strategic discussions, and develop new systems as UTEC’s size and structure grows and shifts is essential
- Attention to administrative and process detail while working to deadline in a fast-paced environment
- Capacity to work with staff and partners at all levels, with comfort “managing up”
- Ability to identify and manage work plans, multi-task and adapt to a changing environment.
- Strong computer and online literacy skills. Passion to own one’s work and ability to laugh at oneself required
Education and Experience.
- At least 2 years of grant writing and project management experience strongly preferred
- Prolonged periods sitting and working on a computer