Search

Idealist logo
Jobs
Job

Executive Assistant - REMOTE POSITION

Apply

If/When/How: Lawyering for Reproductive Justice


New
|
Published 10 days ago

Start Date

October 7, 2019

Application Deadline

October 6, 2019

Salary

$50,000 - $65,000


We seek an experienced Executive Assistant (EA) who will work primarily with the Executive Director and provide some administrative support to other senior staff. The EA will proactively anticipate and address a variety of executive-level needs. This position requires someone who possesses tremendous organizational and time management skills and practices impeccable attention to detail. The right person for the job is self-motivated and both capable of and comfortable with communicating in a friendly, professional manner with staff, consultants, advisory board members, and external stakeholders on behalf of the Executive Director and the organization. This position is for someone who thrives in a fast-paced environment and gets things done quickly and effectively; enjoys taking care of things the right way the first time; and who figures out how to solve most challenges but asks smart questions when there is a need for guidance. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Manage the Executive Director’s schedule and calendaring.
  • Assist directly with day-to-day organizational management and operation needs. 
  • Maintain physical and digital files relating to management policies and personnel hiring with necessary security and confidentiality.
  • Communicate on behalf of the Executive Director with colleagues, allied organizations, external stakeholders, and advisory board members.
  • Conduct research and prepare materials to advise Executive Director before meetings, convenings, and speaking engagements.
  • Research, recommend, and coordinate logistics for meetings and convenings, including travel, accommodations, and negotiating with vendors and consultants.
  • Accompany Executive Director to key meetings, convenings, and events, and provide administrative support.
  • Process financial transactions and reimbursements, including working with the Executive Director to ensure all necessary information and receipts are submitted in a timely fashion.

EDUCATION AND EXPERIENCE:

  • Bachelor’s degree or equivalent preferred.
  • 3-5 years of experience supporting an executive or senior-level director in an administrative support role required.

·      Familiarity with the reproductive health, rights, and justice movement a plus.

·      Commitment to racial justice/anti-racist principles preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Quick learner and sharp observer who can anticipate executive-level needs and take the initiative to address them or offer useful solutions to meet them.
  • Exceptionally well-organized with a systematic approach to tasks applied consistently as a default and flexibly as needed.
  • Ability to triage and juggle multiple priorities efficiently in a fast-paced environment.
  • A skillful problem-solver who can synthesize information and plan for next steps.
  • Eagle’s eye for detail.
  • Ability to take initiative and self-direct day-to-day activities.
  • Flexible, friendly, and able to work cooperatively under pressure and collaboratively with remote staff.
  • Ability to communicate courteously and effectively with external partners, consultants, board members, and staff.
  • Strong inter-personal skills and ability to give and receive feedback well.
  • Basic knowledge about preparing financial reimbursement forms and ensuring accuracy in financial submissions.
  • Strong proficiency with Microsoft Word, PowerPoint and Excel; SalesForce, and G suite; familiarity with Box and Podio, a plus.
  • Ease of use of workplace apps including Slack, Google apps, and similar tools.

ORGANIZATIONAL RELATIONSHIPS:

Reports to Executive Director

WORK ENVIRONMENT: If/When/How maintains a physical office in Oakland, CA as well as a virtual office for remote working. Reimbursements for co-working spaces and home office equipment and supplies are available. Occasionally, employees may be expected to be available during off-hours and/or to attend events (e.g., conferences) on nights or weekends.

PHYSICAL DEMANDS: Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. Most work will be done at a computer with some background noise. Requires typing, participating in meetings (live and virtual).

TRAVEL: Willingness to travel approximately 3-6 times a year within the continental U.S. Travel will be required to support convenings and meetings and for staff retreats. 

We seek an experienced Executive Assistant (EA) who will work primarily with the Executive Director and provide some administrative support to other senior staff. The EA will proactively anticipate and address a variety of…

Details at a glance

  • Remote Possible
  • Full Time Schedule
  • Professional

Benefits

If/When/How provides a generous benefits package consisting of fully paid insurance coverage for health, vision, dental, life, and disability; flexible spending accounts (FSA) for health, dependent care, and transportation; retirement plan; sick leave, vacation (starting at 15 days a year, on an accrual basis), and holidays; plus a one-week office closure in December.

If/When/How provides a generous benefits package consisting of fully paid insurance coverage for health, vision, dental, life, and disability; flexible spending accounts (FSA) for…

Level of Language Proficiency

Fluent in English with strong written and verbal communication skills.

Fluent in English with strong written and verbal communication skills.

How To Apply

Send a cover letter that speaks to how your experience and skill set meet the qualifications for this role; a resume; and a list of three (3) references to opportunities@ifwhenhow.org

Applications will be accepted until the position is filled.

If/When/How: Lawyering for Reproductive Justice, a project of Tides Center, is an “at-will” and equal opportunity employer, committed to attracting, developing, and retaining exceptional people. We welcome and encourage applicants with diverse experiences, identities, and educational backgrounds. Applicants and employees shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, mental or physical disability, sexual orientation, gender (including pregnancy and gender expression) identity, color, marital status, veteran status, medical condition, or any other classification protected by federal, state, or local law or ordinance

Send a cover letter that speaks to how your experience and skill set meet the qualifications for this role; a resume; and a list of three (3) references to opportunities@ifwhenhow.org…

Location

Washington, DC

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.
Apply