Part-Time Administrator

Posted by
Plastic Solutions Fund
San Francisco, CA

Plastic Solutions Fund

Published 3 days ago

February 1, 2021
December 10, 2020
$20,000 - $35,000Salary reflect 20 hours/week

Established in 2017, the Plastic Solutions Fund (PSF) is a funder collaborative aimed at reducing production and pollution of single use plastic throughout the supply chain. Supported projects (1) help alter the behaviors of companies that are major plastic users whereas use becomes the exception rather than the norm, (2) change the way cities manage plastic waste, and (3) modify how people perceive single use plastic putting an emphasis on zero waste principles. PSF now includes 20 Participating Foundations and has made more than $23M in grants to organizations working in China, India, SE Asia, Europe and the US, with a further $12M committed in principle to ongoing grants. The collaborative is a sponsored project of Rockefeller Philanthropy Advisors (RPA), a 501(c)(3) nonprofit organization whose mission is to help donors create thoughtful and effective philanthropy throughout the world. 

Position Overview:

The Administrator is responsible for supporting the administration and operations of the Plastic Solutions Fund. The position reports to the Executive Director and will work remotely.

Specific responsibilities include:

1.    Maintain grantee and funder management systems including:

  • Upkeep of key contact and payment data; 
  • Tracking of funder and grantee timelines and other key dates
  • Filing grant agreements, reports and proposals


2.    Provide logistical and other support for Board and other meetings including:

  • Meeting and call scheduling and logistics
  • Maintaining a written record of Board decisions
  • Supporting the compilation and distribution of meeting documents, including documents links and management


3.    Undertake basic financial management tasks including:

  • Processing of invoices and recurring bills
  • Maintain and modify trackers using Microsoft Excel and Google sheets
  • Input and analyze data in various program databases and spreadsheets

4.    Support the Executive Director including:

  • Arranging meetings and calls
  • Maintaining calendars and timelines
  • Processing expenses
  • Assist with special projects
  • General administrative, clerical, and online support

Preferred Qualifications

  • Strong interpersonal skills and ability to work with diverse groups of people
  • Superior oral and written communications skills in English
  • Able to work in a variety of capacities
  • Able to meet deadlines
  • Bachelor’s degree preferred
  • Professional administrative support experience preferred
  • Ability to work independently and in close collaboration with others
  • Fluency with data, spreadsheets, online systems and information management.
  • Experience with grants, philanthropy, and knowledge of environmental issues a plus.
  • Strong Microsoft Office, Excel, and computer/internet/social skills
  • Ability to focus on details and big picture
  • Effective time management and organization, even with frequent interruptions
  • Commitment to maintaining confidentiality


Salary and Location

The staff and leadership of the PSF are located in Asia, Europe and the US. RPA is based in New York and San Francisco. The successful applicant would work at a distance, and any US location will be considered although a time zone in the western US is preferable. 

The hours are likely to vary depending on need but it’s envisaged that together this would amount to around 20h per week; hourly rate will depend on experience.  

Application Instructions

  • Send your CV or resume (maximum 2 pages), and a cover letter explaining your motivation for pursuing this position to
  • Important:  Please ensure your CV and cover letter are saved in one file, with the following name format: 
  • Accepting applications through 10 December 20

Established in 2017, the Plastic Solutions Fund (PSF) is a funder collaborative aimed at reducing production and pollution of single use plastic throughout the supply chain. Supported projects (1) help alter the behaviors of companies that…

Details at a glance

  • Remote Possible
  • Part Time Schedule
  • 2-Year Degree Required
  • Professional


Flexible schedule and pro-rated PTO available

Flexible schedule and pro-rated PTO available

Level of Language Proficiency

Proficiency in English required

Proficiency in English required


San Francisco, CA

Apply to This Job

All fields are required
Resume must be uploaded in PDF format
Drag file here or browse
No file chosen
Drag file here or browse
No file chosen
By using the Idealist Application system, you consent to sharing your resume and other personal data with potential employers in accordance with Idealist’s Privacy Policy and Terms of Service.

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.