The Wildlife Conservation Society (WCS) is an international conservation NGO headquartered at the Bronx Zoo in New York City working to save wildlife and wild lands and to meet global conservation challenges in over 60 countries in Africa, Asia, and the Americas.
To support this regional program, WCS seeks a well-organized, hard-working, and committed team player to oversee the budget and finances of the region, and to provide direct support to the Regional Director in managing the operations of the Regional Program. The Regional Business Manager will continually assess and document the financial health of the Regional Program and develop both short and long-term financial plans for the Region, including regional and programmatic initiatives. S/he will provide regular reports for management in the region and headquarters. This position will sit on the Rocky Mountain Program’s Senior Leadership Team and have opportunities to collaborate with WCS’s programs in Arctic Beringia, Canada, and Mesoamerica, and with WCS’s Health, International Policy and Climate Adaptation teams.
This position reports to the Rocky Mountain Program Regional Director and reports indirectly to the Director of Operations for the Americas. This position will involve regular travel (when possible) to WCS offices within the region and to WCS NY headquarters, up to 25% of the time. The position will be based in the WCS Southern Rockies office in Santa Fe, New Mexico.
• Financial Management: Provide monthly key performance indicators such as budget to actual reports, performance reports (on track, ahead or behind budget), income balances and budget gap analysis and plans to mitigate them (including every single grant) and all multi-country grants. Work with Regional Controller to resolve any issues with finances in the region; report regularly to headquarters about the financial state of the Region. Support institutionalization of good project management practice, including in grants tracking and management, document control, results reporting and monitoring.
• Strategic Financial Planning: Ensure Regional Director and other senior staff in the region have the financial information they require to fundraise and develop budget for programs and initiatives in the region. Work with the Regional Director and the Landscape Leads (Southwest Borderlands, Southern Rockies & Northern Rockies) to develop multiyear business plans for core programs and initiatives.
Complete annual presentation of short and long-term financial plans for each landscape and the overall regional program with detailed variance analysis on prior plans.
• Budget Leadership: Manage and maintain the budget for the Rocky Mountain Regional Program. Lead the annual WCS budgeting process for the region. Work with other regional finance teams as relevant to understand and report on full program costs. Manage the region’s Designated Allocations. Serve as the budget lead for regional grants. Review region’s budget adjustments and budget to actual reports, and ensure regular and timely budget updates.
• Proposal Review: Working in coordination with NY grant departments, approve all proposal budgets from the region. Ensure budgets are covering the full costs of the program, are in line with business plans, and are developed in compliance with WCS policies and undergo appropriate reviews.
• Grant Management: Ensure regional grant administration is on track. Coordinate preparation of financial reports for regional grants. Review and approve grant financial reports prepared by the regional program prior to submission to NY for signature. Coordinate subgrant compliance in the region. Support the Regional Director and Landscape Leads in understanding WCS grant management processes, systems, tools, and donor compliance requirements.
• People Management: Support the Regional Director with HR & administrative procedures related to the hiring, contracting, and management of regional staff. Oversee & manage regional program operations & management. Support the recruitment, training and management of grant/finance/administration staff as needed to strengthen the regional program’s administration and financial staff.
• Facilities & Equipment Management: Oversee facilities procurement and management, as well as equipment procurement, inventory, and storage.
• Perform other duties as determined by the Regional Director.
The successful candidate must have strong interpersonal skills and display evidence of good leadership and management skills. S/he must have excellent written and oral communication skills and be comfortable participating both as an effective contributor, leader, and listener in group settings with diverse teams. S/he must be well organized, self-motivated, resourceful, effective and efficient at coordinating multiple resources to get things done. Strong analytical skills with attention to detail a must. The abilities to work on multiple tasks at multiple levels and switch between them; to foresee and plan around obstacles are critical.
· Bachelor’s degree in a program of study such as finance, accounting, economics, or business administration (or similar).
· Proven financial management experience (5+ years).
· Experience with grants management and grant reporting in a multi-funder environment.
· Demonstrated knowledge of grant and contract compliance..
· Effective “roll up the sleeves” work ethic. Must be solution-oriented, and have strong problem solving and analytical skills, with fluency in out-of-the-box thinking.
Excellent computer and systems skills with respect to MS Office applications, including advanced skills in MS Excel.
· MBA degree.
· Experience working in an international organization.
· Experience with U.S. government grants.
· Experience in managing donations in environments with multiple sources of financing, or in customer account management (5+ years).
· Multi-lingual skills (particularly Spanish) and experience working with BIPOC communities.
· Experience with Airtable a plus.
· Familiarity with major financial accounting and reporting software (SAP or equivalent).
· Experience working with diverse teams, with differing fluencies and levels of financial and business expertise.
Interested candidates are encouraged to apply at https://www.wcs.org/about-us/careers.
The Wildlife Conservation Society (WCS) is an international conservation NGO headquartered at the Bronx Zoo in New York City working to save wildlife and wild lands and to meet global conservation challenges in over 60 countries in Africa…