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Senior Projects Manager/Executive Assistant

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TITLE:                                  Executive Assistant & Senior Projects Manager

CLASSIFICATION:            Exempt: Administrative Staff

REPORTS TO:                    Vice President & COO, Whitehead Institute

 

 

OVERALL RESPONSIBILITY


Works with the Vice President to execute his agenda. Manages and executes a variety of projects related to 1) general management of the Institute, 2) supporting the Institute’s leadership and governance groups, 3) evaluation and management of potential conflicts of interest, 4) additional institutional projects and issues as they arise.

 

CHARACTERISTIC DUTIES

 

·        Provides EA support to the Vice President.

 

·        Oversees a variety of projects for the Vice President in support of his goals.

 

·        Provides support to the Vice President and Institute leadership, including collecting and managing agenda items; producing meeting materials, writing policy proposals; performing research; drafting and editing important correspondence; producing meeting minutes; ensuring appropriate follow-up on issues raised; and overseeing logistics.

 

·        Works with the Vice President to analyze potential conflicts and develop conflict management plans.

 

·        Working with the Vice President, participates in developing, evaluating and continually improving the goal-setting process for the Institute administration.

 

·        Responsible for planning and organizing the annual Whitehead Institute Scientific Retreat and the Whitehead Institute Faculty Retreat.

 

·        Manages additional projects as they arise.

 

·        Serves as a partner in identifying institutional issues and in developing and implementing sensible solutions by recommending strategies.

 

·        Assists in the stewardship of the Whitehead Institute’s core principles by practicing and promoting transparency, responsiveness, and collaboration.

 

·        Perform other related responsibilities as necessitated by the position.

 

QUALIFICATIONS

 

·        Bachelor's degree required.

·        Masters in finance or business administration or life science degree or equivalent background a plus.

·        Minimum of 5-10 years’ experience managing projects, ideally in administrative, academic and/or life sciences environments.

·        Exceptional skills in project management and writing required.

·        Proficiency in project analysis, strategic thinking and organizational dynamics desired.

·        Proven ability to multi-task, work independently, collaborate with various levels of internal and external parties, adapt to changing priorities, and work in a fast-paced environment.

·        A commitment to promoting diversity, equity and inclusion across the organization.

·        Excellent interpersonal skills, along with integrity and a sense of humor.

TITLE:                                  Executive Assistant & Senior Projects Manager

CLASSIFICATION:            Exempt: Administrative Staff

REPORTS TO:                    Vice President & COO, Whitehead Institute

 

 

OVERALL RESPONSIBILITY


Works with the Vice President to execute his…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    June 14, 2021
  • Application Deadline
    June 14, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Salary

$80,000 - $95,000Commensurate with experience.

Benefits

We offer excellent benefits including a choice of health insurance options; a generous retirement plan; comprehensive dental, disability and life insurance coverage; competitive salary, substantial vacation and holiday time; and programs for tuition reimbursement, dependent care assistance, pre-tax spending accounts, and subsidized public transportation or parking.

 

We offer excellent benefits including a choice of health insurance options; a generous retirement plan; comprehensive dental, disability and life insurance coverage…

Level of Language Proficiency

Fluent in English

Fluent in English

Location

Temporarily Remote
Work must be performed in or near Cambridge, MA
Associated Location
455 Main Street, Cambridge, MA 02142, United States

How to Apply

Interested candidates should submit a resume to resumes@wi.mit.edu

Interested candidates should submit a resume to resumes@wi.mit.edu

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