Accounts Payable Specialist

Intro/Program Description: Goddard Riverside Community Center (GRCC) is a well established Manhattan community based agency with an annual operating budget of approximately $ 30 million. GRCC is one of New York City’s leading human service organizations meeting the basic needs of children, youth and families, homeless people, and older adults through 25 plus programs at 22 sites across Manhattan. 

Purpose of Position: The Accounts Payable Specialist is responsible for providing financial and administrative support by ensuring agency payables are processed with accuracy and in a timely manner. Will be the primary point of contact between the Fiscal Department and all parties seeking payment including all vendors and programs.

Schedule: Monday through Friday - 9:00am to 5:00pm 

Accounts Payable

• Maintain high standards of accuracy and assure compliance with company policies and procedures
• Ensure compliance with all applicable local, state, and federal requirements e.g. CFR and Uniform Guidance
• Maintain relationships with vendors and program administrators and address billing and invoice concerns
• Review all invoices and requests for appropriate documentation, accuracy and approval prior to payment
• Partner with Senior Management to ensure approval of invoices and timely payments
• Prepare checks, obtain appropriate signatures, and distribute checks as required
• Ensuring compliance of employee expense reports prior to reimbursement
• Reconcile and replenish petty cash
• Reconcile credit card statements
• Maintain reports and agreements
• Prepare analysis for various operating expenses and or vendor accounts as required
• Timely entry and production work products

Cash Receipts

• Prepare cash receipts and other deposit items

Financial Reporting and Data Entry

• Produce the year-end process (1099s)
• Assist in monthly closing and audits schedules
• Prepare AP related entries and reports
• Perform other related duties as assigned

Participate as Fiscal Unit Team Member

• Attend staff meetings and training programs; collaborate on tasks and make suggestions for improvement

Qualifications/Educational Requirements

• Bachelor’s Degree preferred in accounting, finance, or business management
• High level of proficiency with Microsoft Office products, especially Excel
• Working knowledge of accounting software, knowledge of Intacct system a plus
• At least 3 years in a related field

Skills, Knowledge and Abilities

• Understands Accounts Payable’s impact on Fiscal department’s responsibilities and processes
• Ability to build strong working relationships with programs and vendors
• Must possess analytical problem solving skills
• Excellent attention to detail
• Displays sense of urgency
• Ability to prioritize, demonstrate high attention to detail, and multi-task
• Ability to maintain confidentiality with sensitive information
• Ability to prioritize work activities and use time effectively
• Ability to work within tight deadlines
• Ability to work independently and as part of a team

Physical Requirements

• Heavy computer use

Work Environment

• Office