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Office Manager

Overview

The Hispanic Alliance is a nonprofit organization focused on enhancing the Hispanic contribution in the southeastern Connecticut region. Founded in 2000, the Hispanic Alliance fosters a Hispanic community that plays a crucial role in the economic, cultural, social, educational, and civic advancements of the entire community.


The goals of the Hispanic Alliance are to:

  • Provide academic scholarships to promising Hispanic students from southeastern Connecticut.
  • Assist individuals and families with emergency needs that impact their health and well-being.
  • Promote and create opportunities for community engagement in Hispanic arts and culture.
  • Serve as a trusted resource for members of the community and partner with other organizations to enhance the impact of social services.


The Hispanic Alliance seeks a part-time Office Manager to assist the organization maintain the growth of services offered during the COVID-19 pandemic.

Responsibilities

Reporting to the Executive Director, the Office Manager will provide the administrative support required for the Hispanic Alliance to achieve the organization’s mission.

The ideal Office Manager will have outstanding organizational skills, a familiarity with grant writing, experience coordinating volunteers, and the ability to work independently. The successful candidate must be tactful and able to work with individuals with varying levels of English proficiency. The Office Manager should be passionate about community work.

Specific job responsibilities include:

  • Manage the work of office employees and ensure that deliverables meet company standards and external deadlines;
  • Assist in monitoring project budgets, office supplies, and company correspondence;
  • Process payroll and invoices;
  • Organize meetings and events in collaboration with our partner organizations;
  • Document tasks, methods, data, and findings to a high level of precision, and ensuring accuracy and efficiency in all work;
  • Answer telephone calls and emails, including directing them to relevant staff; 
  • Organize employment paperwork for company staff and ensure compliance with all relevant policies and procedures;

Qualifications

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

  • The successful candidate must hold at least an associate’s degree in business administration or related field and at least two years of related experience, or equivalent relevant experience;
  • Excellent written and verbal communications skills;
  • Attention to detail and accuracy;
  • Proficiency in Microsoft Office;
  • Experience with cloud storage; 
  • Strong organizational skills and ability to coordinate volunteers;
  • Ability to multi-task and work in a challenging, fast paced, and evolving environment;
  • Independent, highly organized, and detail-oriented self-starter;
  • Energetic, hard-working, and enthusiastic team player;
  • Ability to be tactful and diplomatic in challenging situations;
  • An optimistic outlook and ability to move past challenges;
  • Proficiency in English and Spanish

Physical Demands/Work Environment

The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. 

While performing the duties of this position, the employee is required to:

  • Talk, hear and see in the normal range with or without correction;
  • Handle, or feel objects, tools or controls;
  • Move, Traverse; sit; reach; occasionally Ascend/Descend, and position self (to), move;
  • Occasionally lift and/or move up to 25 pounds;
  • Job is not subject to significant occupational or environmental hazards;
  • Likelihood of personal injury would be relatively slight;
  • Environmental and work hazards are not present to a measurable degree. 

As an EOE/AA employer, the Hispanic Alliance of Southeastern Connecticut, Inc will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin or ancestry, age, sexual orientation, gender identification, genetic information, veteran or disability status or any other factor prohibited by law. 

Overview

The Hispanic Alliance is a nonprofit organization focused on enhancing the Hispanic contribution in the southeastern Connecticut region. Founded in 2000, the Hispanic Alliance fosters a Hispanic community that plays a…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Start Date
    November 1, 2021
  • Education
    2-Year Degree Required

Location

On-site
New London, CT, USA

How to Apply

To apply, email a resume and cover letter to jobs@hispanicalliancesect.org with the subject line “[NAME]: Office Manager Job Application”

To apply, email a resume and cover letter to jobs@hispanicalliancesect.org with the subject line “[NAME]: Office Manager Job Application”

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