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Financial Grant Manager

Posted by
City Year
|
Boston, MA
New
|
Published 24 days ago

City Year has complex and diverse funding sources, including state, federal, corporate, and foundation funding. The Financial Grant Manager will be a member of the Financial Grant Management team within the Finance & Administration department at Headquarters. This role is responsible for the financial reporting, invoicing, and accounting of grants and contracts for a portfolio of sites across the City Year U.S. network. The Financial Grant Manager reports to the Associate Director of Grant Finance.


The ideal candidate will be mission-driven and have experience producing accurate, timely, and professionally presented financial grant reports and invoices for external stakeholders. The Financial Grant Manager will be accountable for meeting internal and external deadlines while efficiently managing time and prioritizing competing demands effectively. The Financial Grant Manager must be comfortable compiling complex information from a variety of different formats and information sources, as well as keeping this information organized and concise.Job Description

Major Responsibilities

Federal, State, and Local Financial Grant Reporting and School District Invoicing:

  • Oversee day-to-day post award financial grant activities for AmeriCorps, State, Local, and other U.S. federal awards in your portfolio
  • Prepare and submit monthly financial reimbursement requests and quarterly/annual financial reports
  • Review all expenses reported against the awards in your portfolio and ensure they are allowable, allocable, and necessary to completing the project
  • Assist with funding and grant-specific audits, desk reviews, and pre-award evaluations
  • Submit all school district and state/local invoices in a timely manner
  • Follow-up on outstanding receivables that are more than 30 days past due

Private Funder Budgeting and Reporting:

  • Accurately complete site and grant writer budget/reporting requests and assist with any other financial documentation required

Grant Accounting and Administration:

  • Post invoices and revenue in Workday (financial accounting system) monthly for each award in your portfolio; as well as other required entries, such as trial balance journals and staff allocation journals
  • Set up the award and billing/revenue schedules in Workday for all awards/contracts in your portfolio and keep them updated
  • Responsible for record keeping and preparation of financial award close-out documents

Communication, Team Engagement, and Other Projects:

  • Create and maintain positive working relationships with team members and funders
  • Communicate effectively through email, phone calls, video calls, etc. with internal and external stakeholders
  • Engage in organization culture and participate in organization, department, and team meetings
  • Complete other special projects as assigned

Qualifications

  • Commitment to City Year’s core mission and values and an ability to model those values in relationship with colleagues and partners
  • Excellent interpersonal, verbal and writing skills needed to present and communicate effectively with a diverse population of stakeholders
  • Demonstrated time management and problem-solving skills with an ability to organize and prioritize workload, identify problem areas and take action to meet deadlines
  • Demonstrated attention to detail is a must
  • Proficiency in Microsoft Excel, Microsoft Outlook, and accounting software (experience in Workday is a plus)
  • Familiarity with US GAAP and US government grant-making rules and regulations, including Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
  • Minimum of a Bachelor’s Degree in accounting or finance or equivalent professional experience.
  • Two or more years in nonprofit accounting or financial grants management and reporting, preferably managing a portfolio or multiple grant awards
  • Flexible work hours required to meet unanticipated work demands and deadlines beyond routine workflow


City Year has complex and diverse funding sources, including state, federal, corporate, and foundation funding. The Financial Grant Manager will be a member of the Financial Grant Management team within the Finance & Administration…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Benefits

Full time employees will be eligible for all benefits including vacation and sick days and organization holidays. You may participate in all benefit programs that City Year establishes and makes available to eligible employees, under (and subject to all provisions of) the plan documents that govern those programs. Currently, City Year offers medical, dental and vision, life, accidental death and dismemberment and disability coverage, Flexible Spending Accounts (FSA), other benefits including 401(k) plan(s) pursuant to the terms and conditions of company policy and the 401(k) plan document. For more information, click here.

Employment at City Year is at-will. 

City Year does not sponsor work authorization visas.

City Year’s core values include advancing diversity, social justice for all, and inclusive environments where everyone can thrive. We aspire to become an antiracist organization, to support the holistic growth and development of our AmeriCorps members, and to promote educational equity for all students. We work each day, in partnership with schools and communities, to ensure that people of all identities feel welcome, valued, empowered and engaged. 

As an equal opportunity employer, City Year is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law.  

City Year encourages people from underrepresented backgrounds to apply, particularly Black, Indigenous, and People of Color (BIPOC); those who are first in their family to attend college; adults without a college degree; LGBTQIA+ community; and people from low-income backgrounds.

Full time employees will be eligible for all benefits including vacation and sick days and organization holidays. You may participate in all benefit programs that City Year…

Location

Temporarily Remote
Work must be performed in or near Boston, MA
Associated Location
287 Columbus Avenue, Boston, MA 02116, United States

How to Apply

Click Apply to submit your online application. Please attach a resume and thoughtful cover letter on the "My Experience" page in the "Resume/CV" field.

Click Apply to submit your online application. Please attach a resume and thoughtful cover letter on the "My Experience" page in the "Resume/CV" field.

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