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Operations Coordinator

Posted by
Women In Transition Inc
|
Philadelphia, PA

Women In Transition Inc


New
|
Published 9 days ago

$18 per hour

Women In Transition (WIT) currently seeks a part-time Operations Coordinator responsible for coordinating the administrative operations of the organization and providing direct support to WIT’s Executive Director, Board of Directors, and Finance Team.  This position is part-time at 21 hours per week and is eligible for group benefits and paid-time off. The Operations Coordinator reports to the Executive Director. The person in this position will work remotely and in-person at WIT’s Center City Philadelphia office, therefore, the candidate must reside in the Greater Philadelphia area. 

WIT is an organization dedicated to helping people move forward from domestic violence and substance abuse. We empower people to find safety by providing telephone support, peer support groups, counseling and advocacy, referral and community education and prevention services. Our staff are dedicated and passionate professionals who are inspired to make the world a safer and healthier place. WIT’s work environment is open to all applicants, respecting the full spectrum of sex, gender identity, race, color, religious creed, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information and veteran status. 

Duties & Responsibilities

Executive Director & Board Support

·        Provide support to the Executive Director on projects and administrative tasks

·        Schedule meetings

·        Assist with board meeting preparation

·        Respond to emails and other correspondence

·        Maintain records and files of current and past projects and operations

Finance Team Support

·        Provide bookkeeping and administrative support to WIT’s finance team

·        Prepare vendor invoices and staff reimbursements for payment

·        Prepare and make deposits

·        Assist with preparation of contract invoicing

·        Organize timesheets and enter into QuickBooks

·        Maintain digital and paper accounting filing systems

Operations

·        Oversee all agency equipment (e.g. copier, telephones, computers) in conjunction with outside vendors and IT support

·        Help with basic IT troubleshooting and disposal of old office equipment

·        Create and update organizational operations manual


Skills, Knowledge & Abilities

·        High degree of accuracy and attention to detail

·        Basic bookkeeping skills

·        Motivated and able to take initiative

·        Organized and resourceful

·        Ability to troubleshoot problems

·        Ability to work independently as well as to work collaborative with teams

·        Trustworthy with confidential information


Qualifications

·        Associates or Bachelor’s degree or equivalent education and experience

·        One-two years’ experience in an administrative, finance or operations support role

·        Proficiency and experience working with QuickBooks or similar accounting software preferred

·        Ability to learn new software and systems quickly

·        Highly proficiency in Microsoft Excel required

·        Commitment to WIT’s mission of supporting individuals experiencing DV and substance abuse

·        21 hour a week work schedule is flexible and can be negotiated

·        Upon hiring, within 30 days must provide FBI, Act 33 criminal background check and child abuse clearance.

Women In Transition (WIT) currently seeks a part-time Operations Coordinator responsible for coordinating the administrative operations of the organization and providing direct support to WIT’s Executive Director, Board of Directors…

Details at a glance

  • On-site Location
  • Part Time Schedule
  • Entry level

Benefits

 After a one-month period, paid benefits are available including paid-time off, health & dental insurance, short and long-term disability & life insurance

 After a one-month period, paid benefits are available including paid-time off, health & dental insurance, short and long-term disability & life insurance

Location

718 Arch Street, Philadelphia, PA 19106

How to Apply

To apply for the position, please email a current resume and cover letter to Corinne Lagermasini  clagermasini@helpwomen.org

To apply for the position, please email a current resume and cover letter to Corinne Lagermasini  clagermasini@helpwomen.org

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