Administrative Assistant

Job Type

Full Time

Published

10/05/2018

Address

New Orleans
Louisiana
United States

Description

Summary: 

The Southern Poverty Law Center (SPLC), seeks a Legal Administrative Assistant to support our legal staff in our New Orleans office. We are seeking an experienced/seasoned assistant with experience in dealing with multiple attorneys and Center staff in a fast-paced environment. 


Primary Job Functions:

  • Assists attorneys and paralegals, including the Deputy Legal Director, with case management and administrative support as directed;
  • Handles printing, copying, and distribution of documents as directed;
  • Processes requisitions, invoices, and expense vouchers as directed;
  • Receives, sorts, and distributes incoming and outgoing mail, packages, faxes, etc.;
  • Acts as the receptionist, greeting and directing all visitors or callers;
  • Schedules and participates in office and other meetings as directed;
  • Monitors and schedules staff use of, and maintenance and repairs for, the company car;
  • Catalogs, orders, and maintains office supplies;
  • Creates and maintains general office files – both hard copy and electronic, and saves documents to Time Matters (TM) database;
  • Maintains shared office calendar and event boards for conference rooms;
  • Assists with maintenance of law library – filing pocket parts and updating inventory lists on TM;
  • Provides administrative process support to staff on mail, FedEx, interoffice mail, postage meter, fax machine, printers, copiers, supplies, phone systems, outlook calendar, IT help ticket system, etc.;
  • Assists staff with travel arrangements, including hotel, airfare, and rental car reservations, as needed;
  • Provides backup to Legal Office Administrator and/or Paralegal as needed. 


Qualifications –

Education and Related Work Experience:

  • Excellent organization and time management skills;
  • 3 years of experience with office administration;
  • College degree preferred;
  • Bilingual (Spanish) preferred. 


Knowledge, skills and abilities:

  • Excellent communication, telephone, and interpersonal skills;
  • Excellent writing/grammar skills;
  • Excellent computer skills, including proficiency in word processing, spreadsheet, and data programs;
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands;
  • Ability to work collaboratively with a team;
  • Strong organizational skills, follow-through, and flexibility around changing priorities and deadlines;
  • Must be highly organized and possess the ability to prioritize work;
  • Must be able to work under pressure. 


Benefits and Compensation:

SPLC offers a generous and comprehensive compensation and benefits package, commensurate with experience and within the parameters of SPLC compensation bands. 


Other Special Considerations:

This job is performed under general office conditions and is not subject to any strenuous physical demands or dangerous conditions.

 

Disclaimer:

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

 

An Equal-Opportunity Employer with a Commitment to Diversity

Southern Poverty Law Center (SPLC) is proud to be an equal opportunity employer, and as an organization committed to diversity and the perspective of all voices, we consider applicants equally of race, gender, gender identity, color, sexual orientation, religion, marital status, disability, political affiliation, national origin, or prior record of arrest or conviction.

Level of Language Proficiency

Bilingual (Spanish) preferred.

Professional Level

Entry level

Minimum Education Required

No requirement


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