Position Title: Controller
Area/Program Focus: Finance
Position Summary: The Controller’s role is to ensure the accuracy and timeliness of financial reports, the efficiency of accounting department operations, and enhancing internal control. S/he will oversee the daily operations of the Accounting function to ensure accurate and timely completion of team tasks and distribution of information to end users, through technical coaching, workflow redistribution, and review.
Reports to: Chief Financial Officer
Supervisory Responsibility: Accounting Manager, Senior Accountants and Staff Accountants
All responsibilities will be in line with the Council on Accreditation (COA) standards including:
- Lead accounting department including GL, AR, AP, Payroll and Benefits
- In charge of annual financial, 403(B) plan and government audits and preparation of financial statements under GAAP for Not-for-Profit organizations. Ensure no audit findings through compliance with internal control procedures and proper transaction recording and documentation
- Working with external auditors to complete annual tax returns
- Review external program reports and in charge of regulatory fillings including tax exemptions
- Complete Federal Indirect Cost Rate Negotiation annually
- Work with department and senior management to prepare annual budget, review contract budget and quarterly forecast
- In charge of creating, maintaining and update accounting policies and procedures, and ensure accounting operation is in compliance with Council on Accreditation, with internal controls and segregation of duties
- Drive continuous improvement of processes
- Assist with design, implement, maintain and upgrade efficient enterprise accounting and financial planning and analysis systems
- Review monthly bank and general ledger account reconciliations.
- Review revenue reconciliation with Development department (Raisers Edge)
- Review monthly/yearly closing journal vouchers and general ledger account analysis
- Review and approve Payroll and Benefits payments and accruals
- Review monthly and quarterly billings
- Review endowment investment journal entries and fund transfer instruction
- Review fund and financial reports for reasonableness and accuracy, make corrections as needed, and discuss implications with Program Managers.
- Analyze Temporarily Restricted Net Assets, and communicate with Program Managers as needed
- Prepare board committee packages
- Back up for Accounting Manager
- Other tasks as assigned
- Month- and Year-end close is completed in a timely manner and all data is accurate. Financial statements and reports are provided to relevant users in a readily understandable format to be used to make timely strategic decisions.
- Accounting department demonstrates excellent customer service orientation in all of its transactions with internal and external partners.
- Policies and procedures are well thought through and implement in a consistent manner.
- B.S. degree in accounting or finance
- CPA license is highly preferred
- Minimum 5 years in nonprofit fund accounting.
- At least 5 years of supervisory experience that includes hiring, evaluating staff performance, interpreting and implementing personnel policies related to employee disciplinary procedures.
- Experience with fund accounting systems, preferably Sage MIP.
- Knowledge and experience implementing accounting internal control procedures.
- Knowledge of GAAP for Not-for-Profit organizations and 990 tax returns.
- Experience in system implementation including Accounting and Financial Planning and Analysis tools
- Strong interpersonal skills and work effectively with diversified internal and external stakeholders
- Be flexible and open minded to different ideas
- Strong verbal and written communication skills
- Ability to perform under tight deadlines and work independently
- Proficient in Microsoft Office, especially advanced Excel skills
- Understands and values quality improvement; applies managerial and technical skills to measure and improve efficiency and effectiveness and ensure compliance with all regulatory and contractual obligations.
- Able to effectively address overlapping projects and deadlines.
- Adaptable and reliable in the face of conflict, crisis, or changing priorities.
- Able to lead a team in managing multiple and often simultaneous tasks and in creating a work environment recognized for a high level of organization, timeliness, cost-effectiveness, accuracy, and results.