1701 Pacific Ave
Summary of Position
The Events & Corporate Relations Officer is responsible for all aspects of coordination and implementation of Tacoma Art Museum’s (TAM) fundraising donor/member events. They are also responsible for meeting the budget goals of Tacoma Art Museum through foundation and government grants and corporate sponsorships. This individual identifies and cultivates funding sources; prepares proposals, reports, and correspondence; and acts as a steward for all contributions within the corporate, foundation and government sectors. They work closely with the Director of Development on concepts and strategies for funding, manages the annual grants/reports calendar, and communicates information and results to the Development Department on a monthly basis. Ideal candidates will have experience in event logistics and planning, audience development, item procurement, promotion and budgeting, and working with volunteers/volunteer committees.
- Coordinate and implement all donor and fundraising events, including: Major Spring Fundraising Event, Major Fall Fundraising Event, Donor Trips and events including Member openings.
- Coordinates studio and collector events in conjunctions with Patron Circle events (i.e., Behind the Scenes tours/receptions, etc.)
- Coordinates some special cultivation events like Members’ Only Hours, Member Shop Weekend, and occasional community booth participation
- Serve as point of contact for all communication related to fundraising and donor special events
- Coordinates efforts across departments to facilitate the writing and preparation of all grant proposals, budgets, and reports related to foundation, corporate foundation, corporate sponsorship, and government funding solicitations.
- Projects monthly and yearly revenue goals and tracks progress toward reaching those goals. Maintains grants/reports calendar and roster which includes timelines for cultivation/stewardship action steps and deadlines for proposals, reports, and invoice/fiscal year agreement issuances.
- Responsible for all executive agreements, documentation, and permits for events as required.
- Plan Committee meetings with the Chair(s) so that meetings are rewarding, meaningful and efficient.
- Coordinate and communicate with appropriate departments to ensure appropriate staffing and other support, including visitor services, security, curatorial, education, and others. Maintain budget goals, handle P.O.’s, billing and payments to vendors.
- Track event attendance and donations in Altru Database
- Complete after-action assessment of each event’s effectiveness, successes, and areas for improvement.
- Manages annual Telefund campaign Infuses phone campaign strategies into membership/annual fund acquisition and renewal campaigns – this includes the use of the phone for stewardship purposes
- Regularly meets with and solicits both new and established donors in the corporate, foundation, and government sectors. Develops and implements cultivation strategies and effective stewardship of these funding sectors.
- Perform other duties as assigned
- At least one-year minimum experience in event planning.
- Associate’s Degree and/or equivalent level of training and experience.
- Basic understanding of nonprofit fundraising, grant writing, administrative processes and procedures, standard accounting practices, and database use
- Excels at setting and managing realistic deadlines; strong time management skills.
- Experience managing and working with volunteers and outside vendors.
- Ability to multitask and juggle many projects at once.
- The qualified candidate must be committed to the museum’s brand personality: innovative, passionate, civic-minded, gracious, and approachable.
Travel, Working Conditions, Physical Requirements and Environment include
The essential physical requirements of this position include:
- Ability to lift objects (up to 50 pounds) and perform other similar actions during the course of the workday.
- Continuously exchange information through listening and talking with staff, volunteers and individuals in the community.
- Negligible local travel, less than 5% of work hours.
- Some evening and weekend work as necessary per events schedule
- Occasional need to stand, stop or walk for long periods of time
About Tacoma Art Museum
Tacoma Art Museum is a public-spirited institution that champions a dynamic and
complex approach to exhibitions. The museum’s passionate staff are driven by the mission of connecting people through art, empowering visitors to create meaning with artworks through innovative interpretive and programming strategies. Named by USA Today as one of the “Top 10 Great Places to See Art in Smaller Cities,” the museum has developed a reputation for presenting art in a thought-provoking yet accessible manner with a strong commitment to Northwest art.
Founded in 1935, TAM has strong roots in the community. Along with five other nearby museums and neighboring University of Washington at Tacoma, TAM anchors Tacoma’s lively downtown core.
Located in the beautiful Pacific Northwest, Tacoma is known as the City of Destiny, a city that has always marched to the beat of its own drum. Close enough to Seattle to take advantage of everything a major metropolis offers, Tacoma is its own distinctly unique and actively engaged community with a clear love of the arts.
Diverse individuals and families continue to invest in Tacoma for its charming historic neighborhoods, schools, parks, waterfront, and amenities. You’ll find the beaches and forests of Puget Sound ideal to bike, run, hike, and paddle – including the nearby Mount Rainier. In addition to sports, theater and other cultural offerings, Tacoma is home to a growing restaurant and pub scene that’s made national press. The thriving Tacoma Museum District lines the downtown core and showcases some of the nation’s best collections. Tacoma is a great place to call home.
- 4 Day work week
- 150 pro-rated hours of PTO after first 90 days of employment
- Medical, Dental, Vision benefits offered after 60 days
- Optional FSA enrollment
- 403(b) plan
Minimum Education Required
How To Apply
· Please email a succinct cover letter and resume as a single attachement to HR@TacomaArtMuseum.org.
· Include “Idealist ECRO: First Name Last Name” in subject line.
· No phone inquiries, please.
Tacoma Art Museum is an Equal Opportunity Employer
Tacoma Art Museum strongly encourages applicants from members of groups underrepresented in careers related to museums and the visual arts.