Project Manager

Job Type

Part Time




United States


The Public Health Institute is seeking a detail oriented, highly organized, and collaborative professional to fill the position of Project Manager. This person will play a pivotal role in providing technical and operational support for all projects under the new Center for Disease Control Cooperative Agreement (CDC COAG). They will ensure that combined work products and proposals submitted to the funder are in line with the COAG’s overall objectives and that the deliverables are met. This is a rare opportunity for a professional with project administration and/or project management experience who enjoys communicating with others, collecting, organizing, and reporting information, and working collaboratively across multiple programs.

The CDC COAG is based at the Public Health Institute (PHI), an independent, nonprofit organization dedicated to promoting health, well-being and quality of life for people throughout California, across the nation and around the world.

The CDC COAG is a five-year master agreement with the CDC to strengthen the capacity of public health professionals working on chronic disease to plan, coordinate, implement, and assess effective chronic disease initiatives, working in partnership with communities and other sectors using a variety of skills obtained in the program. PHI is one of several national partners working together to improve the nation’s health under these partnership agreements. Under the master agreement, PHI will lead three projects in this first year and anticipates a number of supplemental awards additionally each year.

Your contributions will include:

  • Supports individual COAG workplan teams with review and input of continuation applications and workplans, annual performance reports/continuation reports, and budget modifications
  • Provides technical assistance with coordination, preparation, and completion of COAG Strategy 2 proposals in conjunction with Bid & Proposal Department
  • Ensures Strategy 2 proposal language meets CDC guidelines, and reviews, edits and integrates text for proposals
  • Supports program director with organizational development activities including but not limited to: Strategic planning, marketing, research and analysis of funding opportunities, and proposal writing
  • Provides technical and administrative support to the COAG work plan teams with achieving broader COAG outcomes and deliverables, reporting activities, and other project activities as needed
  • Collates data across CDC programs under the supervision of the program director to assist with monitoring completion of CDC COAG overall objectives and deliverables, and consistency across projects
  • Coordinates and provides input as needed for broader COAG monitoring and evaluation requirements both internal and external
  • Supports program director to communicate project scope with all broader level CDC-COAG stakeholders
  • Interprets and identifies relevant CDC policies and procedures to properly administer key projects and relays new CDC requirements and processes to the COAG network of programs.
  • Serves as resource to COAG Programs providing operational, administrative, and fiscal guidance, as needed, to be responsive to overall COAG requirements
  • Develops operational standards CDC COAG-related activities and serves as trainer and “go to” person for PHI programs/”work plan” teams receiving CDC COAG funding to use the CDC portals and related forms.
  • Coordinate/assemble combined work products across individual workplans for submission to funder ensuring a cohesive, high quality brand
  • Manages budget for centralized COAG program management team

Minimum Qualifications:

  • Bachelor’s degree is required. Graduate experience/training in Public Health, Social Work, Psychology, or related field is preferred.
  • 5 years of experience working in public health including 3 years of project management experience.
  • Knowledge of grants management and grant development skills.
  • Experience with budget development and analysis.
  • Experience working with CDC-funded programs is desired.
  • Advanced proficiency with Microsoft Office Suite (Word, Excel and PowerPoint) is required.
  • Experience with SharePoint or other web-based collaborative platforms is preferred.

Important Information:

  • This is a part time (20 hours/week) position based in Oakland, California.
  • PHI offers competitive pay rates.
  • This position is eligible for PHI’s full suite of benefits including but not limited to medical, dental, and vision coverage, health care and dependent care flexible spending accounts, and generous time off.
  • This position may require occasional travel as well working in the evenings and/or weekends.
  • The application deadline is November 2, 2018.

How to Apply:

  • You should apply via this link, and must submit a cover letter and resume as part of your application. Paper or email applications will not be considered.
  • In your cover letter, please describe the extent of your related experience and why you are enthusiastic about this opportunity.

Thank you for your interest in working with us at PHI. Do you have questions about this opportunity? If so, email our recruiting team at We look forward to hearing from you!

The Public Health Institute is proud to be an EEO/AA employer. We recognize the value of having a staff that brings a wide range of perspectives to this work based on language, ethnicity, race, gender, socio-economic background, political beliefs and sexual-orientation. We are committed to maintaining a diverse, multicultural working environment and particularly support applications from individuals with lived experience in the communities we seek to serve.

Professional Level


Minimum Education Required

4-year degree