Search

Job

Facilities and Fleet Manager

Posted by
New
|
Published 20 days ago

Background:

Based in East Harlem and Washington Heights, two long-standing and well-regarded harm reduction organizations in New York City are seeking a Facilities and Fleet Manager. The non-profits, the process of completing a merger, are innovative organizations serving low-income people who use drugs and other marginalized individuals. The wide range of mobile and center-based services are delivered by upwards of 80 staff and peer workers, and include syringe access, overdose prevention, public health, care coordination, medical care, holistic, peer education, and advocacy services. The organizations have a combined $7 million budget made up of mainly government grants.

 

The position:

The ideal candidate will provide day-to-day services to create safe and efficient working conditions for all staff. The position will be responsible for facility management: maintenance and repairs for all WHCP/NYHRE offices as well as coordinating maintenance and repairs of vehicles, purchases of vehicles, etc. This position reports to the Senior Director of Programs.

 

Essential Functions:

Facilities and Fleet Management:

  • Oversees day to day operation of all facilities to assure that they are safe and ready for use
  • Collaborates with program leaders, human resources, finance, IT, and a contracted real estate advisory firm 
  • Partners with management to ensure that all vehicles are ready and available for safe operation
  • Manages relationships with repair and maintenance contractors to assure safe and effective operation of all internal building spaces and systems 
  • Oversees office cleaning contractor and all maintenance of office equipment
  • Leases or purchases furniture and office equipment
  • Purchases and oversees storage of maintenance and cleaning supplies
  • Manages access to the building to protect the staff and property of the organization, including distributing and controlling access to keys or other technology used for access control
  • Develops and communicates safety procedures to all staff, and provides leadership and training to assure compliance with these procedures, including emergency procedures for fires, active shooters and other hazards and measures to limit the spread of Covid-19 and other communicable diseases

Supply Management:

  • Assures that office and program supplies are purchased and available for use when needed
  • Consults with program staff to identify needs and available budget
  • Proposes office and program supply vendors based on product availability, terms and prices
  • Monitors inventory, makes purchases and stores and distributes supplies to assure they are available when and where staff need them
  • Obtains and tracks an inventory of Metro-cards and distributes them to staff according to policies 

Office Management:

  • Responsible for the safe and efficient functioning of WHCP/NYHRE offices
  • Administrative support for executive management and ensures the safe and efficient functioning of all offices and vehicles
  • Plans for staff furniture, supplies and equipment to include oversight of repairs when necessary
  • Plans for, acquires, and assures repairs of phones, mobile phones, printers, copiers and other office equipment (Excluding computers)
  • Sets up new employees to include coordination of training, onboarding, and facility access
  • Maintains postage and shipping supplies as well as receives and distributes mail
  • Manages document retention policies and facilitates document storage and destruction
  • Oversees the use of common areas and conference rooms to assure their safe use for their intended purposes and manages a system to reserve conference rooms
  • Other duties/projects as needed


Minimum Qualifications:

  • Bachelor’s degree preferred
  • 2+ years of experience doing maintenance, facilities management, and vehicle management is required
  • 2+ years of experience in non-profit sector preferred
  • Demonstrated organizational skills and an ability to handle confidential information required
  • Excellent problem solving skills required
  • Customer service skills strongly preferred
  • Experience in harm reduction preferred, respect for the rights of sex workers and people who use drugs required
  • Strong interpersonal and communication skills, both verbally and written
  • Ability to collaborate and engage with staff at all levels- must exercise sound judgement
  • A desire to work tactically and strategically- possessing a hands-on approach required
  • Interest in working in a non-judgmental environment, where sex workers and drug users have a voice in the creation of programs and policies designed to serve them and “meet them where they are at”

Background:

Based in East Harlem and Washington Heights, two long-standing and well-regarded harm reduction organizations in New York City are seeking a Facilities and Fleet Manager. The non-profits, the process of completing a merger…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    September 20, 2021

Salary

Up to USD 55,000

Location

On-site
104 E 126th St, New York, NY 10035, USA

How to Apply

Application Instructions:

Please submit a cover letter outlining your experience and/or interest in harm reduction as well as interest in the position. Please also submit your curriculum vitae/resume. Applicants without a cover letter will not be considered for the position. Please save your files with your last name and first name followed by document title (e.g. Smith James Resume, Smith James Cover Letter)

 

Submit Resume and Cover letter to:

Email address jobs@nyhre.org and bvestrella@nyhre.org

Subject: Operations Manager

Attention: Hiring Manager 


Washington Heights CORNER Project and the New York Harm Reduction Educators are Equal Opportunity Employers and do not discriminate relative to race, ethnicity, religion, national origin, sex, gender, sexual orientation, age, disability, medical status, or history of incarceration. Individuals who have personal experience with drug use, people living with HIV/AIDS (PLWHA), women, people of color, members of the LGBTQI community, disabled individuals, and the formerly incarcerated are strongly encouraged to apply. 

Application Instructions:

Please submit a cover letter outlining your experience and/or interest in harm reduction as well as interest in the position. Please also submit your…

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.