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Finance Specialist

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Published 17 days ago

The SSEC is an organization of the Smithsonian Institution dedicated to transforming K-12 Education Through Science™ in collaboration with communities across the globe. To achieve its mission, SSEC has four goals: (1) promote authentic, inquiry-based, integrated K-12 science, technology, engineering, and math (STEM) teaching and learning; (2) ensure diversity, equity, accessibility, and inclusion (DEAI) in K-12 STEM education; (3) advance STEM education for sustainable development (STEM4SD); and (4) translate the research and collections of the Smithsonian into meaningful tools and convenings for K-12 teachers and students. SSEC achieves its goals by: (a) building awareness for science education among school leaders; (b) promoting Leadership and Assistance for Science Education Reform (LASER); (c) supporting the professional growth of K-12 teachers and school leaders; (d) developing exemplary K-12 curriculum materials and digital resources (including the comprehensive research-based science curriculum programs: Smithsonian Science for the Classroom; Science and Technology Concepts for Middle School (STCMS); and Smithsonian Science for Global Goals); and (d) engaging in research. At the heart of SSEC’s work is the idea that all youth—regardless of gender, sexual orientation, geography, race, native language, ability, or socio-economic status—should be given the opportunities to learn about the socio-scientific issues that challenge us. The Smithsonian, through the Smithsonian Science Education Center, plays an active role in sparking students' and teachers' interest in STEM to ensure scientific literacy and a sustainable planet.

For additional information about the SSEC visit www.ssec.si.edu.

We are currently seeking a Financial Management Specialist. This person will report to the Division Director of Finance & Administration and will provide financial and general administrative support services to the entire staff. Areas of responsibility include: financial systems support, maintenance of financial accounts and accounting data, financial and administrative functions, and general support for the Finance & Administration Division. 

PLEASE NOTE: This is a Trust Appointment, not a Federal position. Appointment background investigation is required.

Duties:

Financial Systems Support

· Prepares and issues purchase orders, and processes payment requests.

· Enters purchases and obligations into financial tracking system. Assists staff with the resolution of financial problems.

 

Maintenance of Financial Accounts & Accounting Data

· Classifies accounting transactions including verification of accuracy and completeness of accounting data. Responsible for the maintenance and reconciliation of the general and subsidiary ledger accounts.

· Determines the nature of errors and verifies which appropriation and general ledger accounts will be affected.

· Prepares reconciliations of fund accounts and ensures the timely preparation of all reports.

· Update project budgets daily and track payment requests ensuring spending corresponds with proposal budgets and funder/contract specifications.

 

Financial & Administrative Functions

· Review project expenditures and prepare financial reports alerting Administrative      Officer to potential problems and upcoming deadlines.

· Act as liaison with vendors regarding the status of payments, initiating internal fiscal controls for processing of receiving and disbursing documents.

· Inputs and maintains fiscal data entered into automated financial system.

· Reviews documents authorizing payments. Determines the proper amount due and processes the necessary payment transactions in a timely manner.

· Accesses computer databases to look up payment history information, determine at what point the payment is in the processing cycle, verify that all payment information is available, etc.

· Works with the Administrative Officer for resolution of payment problems. Determines the status of payment transactions by analyzing accounting codes with respect to obligations, receiving reports, and payments.

· Assisting staff with budget preparation for proposals.

 

General Support for Finance & Administration Division

· Develops and maintains relationships with staff in Smithsonian Office of Contracting, Office of the Comptroller, Property, Office of Sponsored Projects, etc.

· Communicates information effectively with internal and external vendors, consultants and the SI Office of Contracting.

· Develops effective partnerships and relationships with staffs representing Smithsonian units as well as external organizations needed to sustain and advance the work of the SSEC.

· Performs other duties as assigned.

 Desired Skills:

  • Bachelor’s degree required in related field of study
  • Minimum three years of related experience
  • Must have knowledge of cost accounting principles
  • Must have knowledge of Federal grant management processes and working knowledge of Federal OMB circulars (A-110, A-122, and A-133)
  • Advanced skills in Microsoft Outlook, Word, and Excel
  • Experience with PeopleSoft a plus
  • Skills in managing detailed budgets and expense tracking
  • Must have strong writing and verbal communication skills
  • Independent problem solver
  • Strong interpersonal and organizational skills
  • Detail-oriented
  • Multi-tasker


The SSEC is an organization of the Smithsonian Institution dedicated to transforming K-12 Education Through Science™ in collaboration with communities across the globe. To achieve its mission, SSEC has four goals: (1) promote authentic…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Job Type
    Temporary
  • Start Date
    October 4, 2021
  • Application Deadline
    July 31, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Benefits

http://sihr.si.edu/benefits.html

http://sihr.si.edu/benefits.html

Location

Temporarily Remote
Work must be performed in or near Washington, DC
Associated Location
901 D Street SW, Washington, DC 20024, United States
Room 704B

How to Apply

Send by email only cover letter, resume, and salary requirements to SSEC-HR@si.edu.

Please reference in the subject line of your email: Finance Specialist.

No phone calls, please.

Send by email only cover letter, resume, and salary requirements to SSEC-HR@si.edu.

Please reference in the subject line of your email: Finance Specialist.

No phone calls, please.

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