Coordinator for Program Strategy, Operations and Staff Development

Job Type

Full Time

Published

09/06/2018

Address

Brookline
MA
United States

Description

Position: Coordinator for Program Strategy, Operations and Staff Development

Reports to: Director, Staff Development

Status:  Full-time; Exempt

Location: Brookline, MA

Start date: ASAP

 

The opportunity; what you should expect:

The Coordinator supports the strategic, operations and staff development efforts of the senior Program team. You will administratively support three Senior leaders: the Executive Director, Program; Director of Staff Development; and the Director of Regional Program Strategy and Operations.


In general, you will work closely with the above mentioned senior staff to coordinate their work with the various groups within headquarters, in the regions, and with external partners. Amongst your responsibilities will be to manage their calendars, develop systems and process for greater efficiencies of labor for each of them, track and monitor budgets, program manage many of the initiatives of senior staff, lead the support and coordination of all staff development initiatives and retreats, and assist in the coordination of the planning and monitoring of regional program strategy through Facing History’s offices.

 

Who you are; what we are looking for:

You are a project manager who can successfully work for multiple individuals, who thrives in a team environment and can, at the same time, work independently. You are an accomplished and professional communicator, comfortable with various platforms and mediums for communicating with your colleagues and a diverse audience including educators and the public. You have a keen attention to detail, and are able to prioritize and manage multiple tasks. You have experience with event management, database analysis, and general administrative support. You are a problem solver and adaptable. You are motivated to contribute to the growth and development of our organization. You have a driver's license and can occasionally travel.

 

Responsibilities

·        Provide administrative, scheduling and logistical support and coordination for senior Program staff

·        Provide support and coordination of staff development projects including coordinating the Staff Development Team Retreats, New Program Associate Team Retreats, the Program Equity and Inclusion Retreat, and the annual Program Retreat

·        Assist senior staff in the development and maintenance of processes and systems designed to maximize organizational effectiveness

·        Work closely with various HQ departments (Marketing, Finance, Digital Infrastructure, Content Development) in coordinating organizational efforts on intra-group projects and programs

·        Assist in the development of annual budgets and then track monthly expenses against budgets

·        Maintain appropriate database (Salesforce) information, develop reports and assist in the analysis of those reports

·        Assist in the research, development, and formatting of reports and presentations for internal and external audiences

·        Assist the Director of Program Equity and Inclusion in support of Facing History’s EI initiative

·        Additional responsibilities as assigned

 

Qualifications:

·        2-3 years of experience required in supporting and assisting large scale cross organizational projects-

·        Experience with the Google platform preferred

·        Salesforce experience preferred

·        Bachelor’s degree (or equivalent experience) required


Professional Level

Entry level

Minimum Education Required

4-year degree


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