Casita Maria creates a safe and welcoming community, enriching and uplifting youth and families towards success, through shared cultural art and educational experiences and programs. We are searching for a College Admissions Counselor to join a dynamic and thriving team of professionals, celebrating arts and culture as integral to our vitality and success. We are committed to working together as a team to enhance the intellectual, creative, physical and emotional growth of everyone we serve. We strive to demonstrate understanding and compassion in the workplace embracing curiosity and transparency while aspiring to set the gold standard as a non-profit. Casita Maria is a safe space where everyone values each other and the community as we aspire to greatness.
At Casita Maria, we view diversity of cultures, backgrounds, identities, and perspectives as a source of collective strength. In pursuit of our mission to cultivate thoughtful individuals who engage the world meaningfully, we value every young person, parent/guardian, caring adult, neighborhood resident, and staff member regardless of race, religion, gender or beliefs.
Reporting to the Director of Creative Arts, the CAM will be responsible for managing logistics to help prepare for the production of: an annual cultural festival, jazz performance series, exhibitions, book club, mural production and public programs. The CAM will act as the main point of contact for the department and hire, coordinate and supervise additional staff as needed plus serve as a crew chief on event and program days. The CAM will work a flexible schedule including nights and weekends based on department needs and event/program schedule.
The Creative Arts Manager will be supported by a team of professionals including the Deputy Director, Director of Operations, Community Outreach and Family Engagement Coordinator and Interns/Volunteers.
- Manage the production of Casita Maria’s Creative Arts programs including all administrative logistics and duties involved in the organization of each individual program, including but not limited to: CelebrARTE (exhibitions, book club, workshops and public programs), The South Bronx Culture Trail Festival (exhibition, performances, events), BronX BandA (jazz ensemble featuring Arturo O-Farrill), mural production
- Manage Creative Arts partnerships and events with other cultural organizations, artist collaborations and community venues.
- Manage the appropriate invoices and payments plus track attendance for each program.
- Manage the Casita Maria Gallery by maintaining the space, ordering supplies, booking and leading timed visits/tours, booking and managing gallery vendors.
- Manage multiple event staff during an event and help create and follow a run of show.
- Manage Department calendars.
- Schedule and coordinate all meetings, rehearsal dates and program-specific space usage along with associated building requirements. Manage all logistics involved in preparation and follow-up with meetings and rehearsals.
- Recruit and train appropriate volunteers and staff to support Creative Arts programming, including but not limited to: interns, event staff, installation crews, security.
- Represent Casita Maria at meetings and conferences related to arts programs as needed.
- Manage all supplies for the Department taking inventory, purchasing/ordering, payments and tracking of deliveries, assembly as needed.
- Participate in all marketing/communications meetings and work with the Deputy Director and Marketing and Communications Coordinator to ensure milestones on the marketing timeline are met.
- Participate in all production meetings and manage production logistics including but not limited to: securing insurance and all necessary permits, booking vendors, stages, creating event maps, managing communications with NYPD, NYC Parks and SAPO (Street Activity Permit Office)
- Work with the Education Department to organize logistics for workshops, trainings, and events. Oversee workshops.
- Attend weekly check in meetings held to review upcoming tasks and to provide updates. The balance of the work week requires the manager to work through a task list to prepare the department for events and programs both short and long term.
- Attend professional development trainings as needed
WORKING STYLE REQUIREMENTS:
- Find and express joy in the workplace.
- Be able to communicate clearly.
- Manage day to day tasks with ease while working on long term production task lists for events.
- Be able to make decisions and problem solve quickly and provide follow up.
- Thrive in a fast paced task oriented department.
- Bachelor’s degree in a related field with a strong track record of 3-5 years of program management and production experience
- Experience working with and supporting artists, including expertise in presenting culturally relevant and engaging visual and performing arts events in a community-based setting.
- Experience working in an office environment and in the field.
- Experience managing multiple projects, both short and long term simultaneously.
REQUIRED SKILLS AND COMPETENCIES:
- Strong computer skills required with knowledge of Google products (docs, sheets, forms), Facebook Live, docusign, Zoom, as well as the ability to do in-depth Internet research.
- Must have excellent written, communication and interpersonal skills
- Ability to work collaboratively, quickly and under pressure—with a sense of humor, integrity, and professionalism
- Eager to work in a fast-paced, arts and education-focused, event-based environment with an energetic, positive and passionate team.
- Excellent project management skills and ability to meet deadlines while maintaining high quality work and attention to detail.
- Proactive, self starter, highly motivated, detail-oriented, ability to work independently and in team settings plus manage multiple projects simultaneously.
- Ability to prioritize tasks on a daily basis.
- Must be flexible and adaptable in the workplace and during events. Must be able to problem solve in the moment while maintaining composure.
- Basic audio tech skills or willingness to learn
- Proofreading skills
- Spanish language skills / writing a plus but not mandatory
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
- Must be able to lift a minimum 30 pounds.
- Will be required to move and set up furniture/supplies/equipment in a room or outdoor event space.
- Will require the use of a ladder.
- Will require standing for long periods of time.
- Will require walking, lifting, stooping, and bending.
- Will require working in outdoor events during the hot summer months.
- Works in an office environment, plus outdoor and indoor event spaces both on and off site.
- Frequently speaks, reads, writes and uses a computer keyboard
Casita Maria will require employees to wear face masks at all times, complete a daily health assessment, a daily temperature screening and maintain social distancing in compliance with New York State Reopening Guidelines and the Office of Children and Family Services regulations.
Employees are required to work in the office 2-3 times a week with the balance of the hours working remotely. During event weeks, the employee’s schedule will change. For remote work, the employee will need a working computer with a camera, have access to a strong internet connection, phone line and be comfortable holding meetings on Zoom. The employee must be available during remote hours by phone, Google chat, Zoom and email. Remote work is subject to change at any time throughout the duration of employment.