Office Manager

Job Type

Full Time

Published

08/09/2018

Address

Bellingham
Washington
United States

Description

Join the Non-GMO Project as the Office Manager and help us shape the future of North America’s most recognized and rigorous non-GMO product verification program. The Office Manager plays an essential role in maintaining a robust operating structure for a rapidly growing organization. The ideal candidate will have previous experience handling a wide range of office management support, financial tracking, and payroll compliance. This person will be able to work independently, adapt easily to a fast-paced work flow, is well organized and is committed to supporting the administrative challenges and needs of all staff.


Responsibilities

  • Support the management of financial tracking systems, quarterly and annual finance reporting, payroll and annual tax filings
  • Serve as the point person for all administrative questions and requests from staff
  • Function as a front-office receptionist for incoming calls and visiting stakeholders 
  • Help coordinate and support the annual budgeting process
  • Maintain organization-wide digital and paper filing system
  • Assist with Human Resource needs across the organization
  • Assist with IT and data support, including software and subscriptions
  • Maintain accurate inventory of office supplies and equipment
  • Help to enforce employee handbook policies and procedures, including compliance with WA state labor laws
  • Support the overall operations of the organization through a wide range of office support and administrative functions
  • Provide operational and finance support to the Director of Operations and the CFO/COO

Preferred Qualifications

  • Minimum 3 years related professional experience
  • Proven experience with bookkeeping best practices and software (preferably QuickBooks)
  • Demonstrated ability to manage Human Resource Information systems
  • Proven ability to assist with financial analysis and reporting through Microsoft Excel, PowerPoint and Adobe
  • Attention to detail and ability to problem solve
  • Strong interpersonal and organizational skills
  • Excellent written and oral communication skills; strong editing skills given preference
  • Ability to learn quickly, think systematically and work independently under general instructions
  • Ability to prioritize and organize work plan to meet department and organizational needs
  • Warm, friendly demeanor
  • Intuitive nature with a passion for service
  • Demonstrated commitment to integrity, discretion, trustworthiness and reliability
  • Experience with Microsoft Office Suite and Adobe Acrobat
  • Familiarity with Google Drive, Smartsheets, and other organizational technology
  • Demonstrated ability to take initiative and think creatively, combined with a willingness to take direction
  • Must be able to work on site in Bellingham, WA

Employment type

Full-time, hourly


Professional level

Intermediate


Benefits Include

Health, vision, dental, paid holidays, paid sick days and vacation, maternity and paternity leave

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

https://www.nongmoproject.org/about/careers/

How to apply

To apply, please send a cover letter and resume to careers@nongmoproject.org. Please include the title of the position you wish to apply for in the subject line.


The Non-GMO Project is an equal opportunity employer, dedicated to the policy of non-discrimination in employment on any basis including gender, race, ethnicity, veteran status, religious affiliation, sexual orientation, age, disability or national origin.


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