Senior Program Manager of SAMHSA Minority Fellowship Program

Job Type

Full Time




800 Maine Avenue Southwest
District of Columbia
United States




The Senior Program Manager of SAMHSA Minority Fellowship Program (MFP) directs daily operations of programs and federal requirements associated with the SAMHSA-funded MFP grant. Direct reports include MFP program coordinator and MFP data evaluator.  With dual reporting to Deputy Director of DDHE and Deputy Director of American Psychiatric Association Foundation (APAF)--and indirectly to Principal Investigator (Director, DDHE)—this position serves as the lead APA/APAF contact with MFP SAMSHA external partners. Responsible for all internal and external reports, presentations, budget assessments and summaries related to MFP. In addition to overseeing the SAMHSA-funded Minority Fellowship for Resident-Fellows Members and four Minority Medical Student Grants, while serving as staff liaison to an APA Council.




  • Oversees the SAMHSA Minority Fellowship Program (MFP). The incumbent will execute the following task:
  • Serve as primary contact—internally and externally—for the SAMHSA MFP
  • Lead Minority Fellowship Program for Resident-Fellow Members and four SAMHSA-funded Medical Student Grants including the Annual Meeting Travel Grant, IPS Travel Grant, Summer Internship Grant, and Addiction Externship Grant
  • Act as primary overseer of the MFP grant budget, working closely with APA Chief Financial Officer, Deputy Director of DDHE and Deputy Director of APAF as needed
  • Submit quarterly budget and goals information into the federal SAMHSA TRAC online system
  • Ensure APA compliance with federal requirements associated with SAMHSA MFP grant
  • Develop a yearly dashboard for APA programming related to the SAMHSA MFP. This includes, but not limited to, a detailed description of application processes, organization of selection committees, marketing plans, meetings schedules and grant deadlines
  • Write and submit annual progress reports to SAMHSA for continued funding
  • Write and submit proposals for grant renewals, working closely with Deputy Director of DDHE and Deputy Director of APAF
  • Identify programmatic improvements and implement changes in compliance with SAMHSA MFP and APA mission
  • Establish relationships with training directors of psychiatry residency programs
  • Serve as the APA liaison to other SAMHSA-funded MFP grantee organizations (e.g. American Psychological Association and National Association of Social Work)
  • Organize and lead biweekly Fellowship meeting with APA MFP staff and with Deputy Directors of DDHE and APAF as needed
  • Provides advisory and logistical support (as staff liaison) to a DDHE-liaised Council. The incumbent will perform the following task:
  • Confer with chairpersons to establish strategies, agendas, work plans and timelines 
  • Plan meetings and facilitate member participation 
  • Write and submit a variety of component documents, such as meeting minutes and Governance reports 
  • Track component assignments and referrals to ensure follow-through 
  • Collaborate with other APA offices and components regarding overlapping activities and interests 
  • Support the activities of the Councils and manage Awards, where applicable
  • Support the activities of the Caucuses, where applicable




  • Bachelor’s degree, Advanced degree preferred
  • 3-5 years of Federal or private grant/program management experience
  • Proficiency in program development and implementation
  • Understanding of cultural sensitivity and interest in diversity and health equity
  • Proficient writing skills, communication, organization, and prioritization skills
  • Ability to work with a diverse team
  • Excellent proficiency with MS Office applications and The Internet
  • Ability to handle multiple tasks and meet parallel deadlines




  • Normal demands associated with an office environment
  • Ability to work on computer for prolonged periods, communicate with individuals by telephone, e-mail and face-to-face
  • Some travel is required

Professional Level


Minimum Education Required

4-year degree