Clinical Rotation Coordinator

Job Type

Full Time Contract


Minimum: $45,000.00
Maximum: $50,000.00



Start Date:


Application Deadline:



United States


Position Summary:

NWRPCA, in partnership with A.T. Still University’s School of Osteopathic Medicine in Arizona (SOMA), has established a regional medical school campus. Each year, ten students begin their second year medical school experience at the NWRPCA campus classroom in Portland and continue with 3rd and 4th year rotations throughout Alaska, Idaho, Oregon and Washington.

The Rotations Coordinator responsibilities include, but are not limited to, assisting NWRPCA and AT Still University SOMA/NWRPCA medical school campus’ Regional Directors of Medical Education with coordinating students, rotations, site follow-up events, data management and analysis, reporting, maintaining accurate files, creating and sending documents and communications, alumni support, and other general support as needed.

Key Competencies:

Strategic problem-solving, analyzing work processes and outcomes, demonstrating creativity and innovation, ability to work individually, and effectively work with onsite and offsite teams within a fast-paced environment.

Duties and Responsibilities:

1.    Actively work with AT Still University SOMA, NWRPCA, Regional Directors of Medical Education (RDME) and students to ensure that all needed work for clinical rotations is completed to specifications in a timely manner, and effectively communicated to all partners.

2.    Identify, organize and maintain sufficient clinical affiliation relationships, including hospital relationships and affiliations, as well as private practice affiliations, to provide adequate rotation opportunities for students.

3.    Responsible for maintenance and timely delivery of student rotation documents as required. Student rotation passport documents include, but are not limited to, letters of good standing, drug screens, background checks, immunization/certifications and liability information. Student rotation documents may vary based on requirements by clinics, CHCs and hospitals.

4.    Assist Mesa staff in Arizona facilitating student rotations.

5.    Ensure that student exams are appropriately administered and proctored, including compliance with proctoring requirements.

6.    Document Continuing Medical Education and rotation requirements (immunizations, BLS, ACLS, fingerprinting, etc.) as directed by the Dean’s office.

7.    Coordinate with NWRPCA and RDME the student “medical home” experiences for second year.

8.    Enter and track required data for one-time and ongoing projects, and create data reports as required, including rotations filled for MS2/MS3/MS4 years on an ongoing basis. 

9.    Attend site visits and outreach, as requested, for recruitment and retention of preceptor faculty/sites and to promote NWRPCA Campus to stakeholders.

10. Assist with marketing of NWRPCA Campus at conferences, via social media, and in other platforms. 

11. Assist in the development of alumni and current student support network, including newsletter creation, social media efforts, and potential NWRPCA recruitment efforts. 

12. Provide administrative support and organization for events and meetings as needed, including calendar and travel coordination, didactic events, processing expense reports, meeting scheduling and logistics, etc.

13. Other duties as required.



1.    Bachelor’s Degree or four years of experience in an office environment; or commensurate experience.

2.    Professional, self-motivated, flexible, cooperative, communicative, a creative problem solver and committed to social justice.

3.    Competence in organizational skills, data entry and professional communications.

4.    Excellent language skills, especially for creating written materials.

5.    Excellent computer skills, including word processing, spreadsheets, calendaring, google documents, databases and social media sites. Able to learn and proficiently use new programs quickly.

6.    Ability to work as a team member and work effectively with diverse people.

7.    Demonstrate an awareness of, a value for, and the inclusion of cultural competence in task implementation.


1.    BA or Advanced Degree.

2.    Over two years of student support and administration in a higher educational framework.

3.    Experience in community health, medical education, policy/advocacy organizations or nonprofit associations.

4.    Sales/Marketing experience.

Physical Requirements:

1.  Most time spent sitting, with up to one-third (1/3) of time walking or standing. There are no restrictions on ability to interrupt periods of sitting.

2.  Manual dexterity required for typing, filing, etc.

3.  Minimal lifting.

4.  Vision requirements as appropriate for working on computer and with typed and handwritten materials.

5.  Ability to drive / travel to meetings in a variety of locations as needed

Employment Practices:

NWRPCA is an Equal Opportunity institution and does not discriminate against any person in employment or participation in its programs and benefits on the basis of race, color, national origin, creed, ability to speak English, disability, gender, sexual orientation, age, political affiliation or marital status.


Independent Contractor Position, no benefits

Professional Level

Entry level

Minimum Education Required

2-year degree

How To Apply

Please submit resume/CV and cover letter to Katie Siri,