Executive Assistant for the Director of Europe and Eurasia

Posted by
Open Society Foundations
Berlin, Germany
Published 18 days ago
Executive Assistant for the Director of Europe and Eurasia. Berlin. Posting Date: 03/30/2021. Deadline: 04/18/2021

Do you want to help make the world a better place with your knowledge of executive support? We're seeking an Executive Assistant based in Berlin to support the Executive Director, Europe and Eurasia with a wide variety of tasks.

The Open Society Foundations (OSF) work to build vibrant and inclusive democracies whose governments are accountable and open to the participation of all people. We are active in more than 120 countries, making us the world's largest private funder of independent groups working for justice, democratic governance, and human rights.

The Europe and Eurasia programs along with the Open Society European Policy Institute and the Roma Initiative are being transformed into an integrated program to drive the broader ambition to have an even greater impact in the region. The program is intending to work on effective campaigns and advocacy to align with OSF's new vision and long-term goals in Europe and Eurasia.

As an Executive Assistant at Open Society you will:
  • Organize meetings, including scheduling, sending reminders and organizing catering, when necessary, and manage the Executive Director's day-to-day calendar, including making appointments and prioritizing the most sensitive matters;
  • Maintain good relationships with existing networks in Berlin and across the regions;
  • Provide administrative assistance, such as drafting and editing emails, memos, prepare communication on behalf of the director;
  • Coordinate travel arrangements (both domestic and international) and create trip itineraries for administration;
  • Perform contractual and finance related tasks for the in close cooperation with operational units;
  • Use various software, including MS Office, and OSF's contract, financial tracking, room booking and training management tools.

What we are looking for:
  • Minimum 3 - 5 years of experience as Executive Assistant or on a similar capacity;
  • Demonstrated knowledge of the above listed tasks, focusing on strong suites in communication and workflow management;
  • Independent workstyle with a pro-active approach to handling daily tasks and responsibilities;
  • Ability to manage competing priorities in a currently continuously changing environment;
  • High fluency in German and in English both writing and speaking;
  • Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, antiracism and social justice;
  • Commitment to listening and working with humility; ways of working that are respectful to all people; and that support space and voice for all diverse perspectives in our workplace.

Desirable (but not required):
  • Fluency in French;
  • Existing network of NGOs, advocacy groups in Berlin;
  • Basic project management skills

What we offer:
  • Ample opportunities to learn and grow, from annual professional development allowances to onsite trainings and brown bag lunches with visiting experts.
  • Top-notch benefits and perksdesigned for your well-being and a healthy work-life balance. With some variability according to location, this includes generous time off, flexible work arrangements, employer-paid health insurance, generous retirement savings plan, progressive paid parental leave, reproductive and family planning support, sabbatical opportunities, and much more .
  • A commitment to creating a diverse and inclusive workplace that enables everyone to bring their full self to work and make a positive impact on the world.

See what a day in the life of a colleague at Open Society is like.

If this sounds like the position you have been looking for, please submit your cover letter and CV; we look forward to learning more about you.

Please note, this position is not eligible for work authorization sponsorship.

Competitive rates of pay apply.

We aim to build an inclusive workforce that is reflective of the populations we support, and actively seek applications from those who are marginalized and underrepresented. We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.
Executive Assistant for the Director of Europe and Eurasia. Berlin. Posting Date: 03/30/2021. Deadline: 04/18/2021

Do you want to help make the world a better place with your knowledge of executive support? We're seeking an Executive Assistant…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    Other Education Requirement


Berlin, Berlin, DE

How to Apply

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