Search

Job

Administrative Assistant (part-time)

Posted by
Boston Schools Fund
|
Boston, MA
New
|
Published 5 days ago

Boston Schools Fund (BSF), a not-for-profit organization, is seeking a part-time Administrative Assistant to support our operations and programs. 

Boston Schools Fund was founded in 2015 as a pooled philanthropic fund with the belief that every child in Boston, regardless of factors like race, socioeconomic status, language or ability, deserves the opportunity to attend a high-quality school. For its first five years, BSF set an ambitious goal to add 7,000 new high-quality seats to the Boston education landscape--representing 10% of the school-aged population in Boston.

Our mission is to advance educational equity in Boston by providing opportunity and access to high-quality schools. We envision a Boston where every child, regardless of race, ability, income, or neighborhood, attends a high-quality school that meets their needs as learners and allows them to lead choice-filled lives.

The Position: The Administrative Assistant will report to the Director of Operations (DOO) and support functions across the organization to ensure that BSF operates at a high-level. This is an hourly position that will work an estimated at 10-20 hours per week, depending on the week. 

Responsibilities Include:

Financial Operations

  • Support the DOO in monthly reconciliation of organizational finances
  • Manage credit card transactions and employee reimbursements
  • Submit and reconcile expense reports and credit card statements
  • Maintain up-to-date bank statements, reimbursements, expense reports, and receipts
  • Manage records of vendor and contractor invoices and tax forms for year-end reporting
  • Prepare acknowledgment letters for donors and support donor tracking
  • Prepare monthly payroll

People Operations

  • Maintain organizational calendar; organize and schedule meetings
  • Coordinate employee on- and off-boarding
  • Manage employee-used benefits and software systems, such as Expensify, MBTA Pass Portal, Microsoft Office Suite, Zoom, Slack, and Docusign.
  • Maintain up-to-date employee PTO and personnel records
  • Support internal and meeting preparation: calendar, photocopies, etc. 
  • Produce and distribute internal correspondence

Administrative Support

  • Provide logistical support for events and Board meetings
  • Coordinate office procedures
  • Assist in the preparation of regularly scheduled reports, such as board materials, or quarterly reports
  • Support Boston School Finder webtool operations, such as user testing and site updates
  • Place supply orders, verify receipt of supplies, and manage supply inventory
  • Organize annual holiday gifts for 100+ stakeholders
  • Carry out administrative duties such as organizing, typing, copying, binding, scanning etc.
  • Document, develop and update administrative systems to make them more efficient
  • Update weekly newsletter on website (Friday mornings)
  • Research and creates presentations on operational systems and procedures
  • Support internal data collection and entry
  • Resolve administrative problems

Qualifications

  • Ability to handle sensitive information in a confidential manner
  • Proven administrative or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and accuracy; strong problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Technological fluency: facility with Google Workspace and ability to navigate and learn new platforms quickly
  • High school diploma or equivalent; college degree preferred
  • High degree of professionalism in problem solving
  • Teamwork mentality
  • Patience

Compensation

This is an hourly position. Compensation will be commensurate with experience.

Boston Schools Fund (BSF), a not-for-profit organization, is seeking a part-time Administrative Assistant to support our operations and programs. 

Boston Schools Fund was founded in 2015 as a pooled philanthropic fund with the belief that…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Start Date
    September 7, 2021
  • Application Deadline
    August 13, 2021
  • Professional Level
    Professional

Salary

This is an hourly position. Compensation will be commensurate with experience.

Level of Language Proficiency

None

None

Location

On-site
53 State St, Boston, MA 02109, USA
Suite 500

How to Apply

Please send a cover letter and your resume to opportunities@bostonschoolsfund.org with the subject line: Administrative Assistant Application: YOUR NAME.

Please send a cover letter and your resume to opportunities@bostonschoolsfund.org with the subject line: Administrative Assistant Application: YOUR NAME.

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.