Manager of Events

Job Type

Full Time

Salary

Minimum: $50,200
Maximum: $60,400

Published

09/25/2018

Start Date

11/02/2018

Application Deadline

11/01/2018

Address

18675 NE 106th Street
Redmond
WA
98052
United States

Description

Nature of work:

Little Bit Therapeutic Riding Center, a non-profit organization founded in 1976, seeks a project manager who recognizes the value of events and outreach to build community and fundraise and who can manage multiple event plans simultaneously as well as personally execute any task included in event plans.


The Manager of Events is responsible for meeting the event goals and objectives as set by the Director of Development while creating, leading, planning, and executing all events. The Manager of Events is a member of the Development team and must maintain a cooperative working relationship with development team members as well as other staff departments, volunteers, donors, and clients. This role requires the ability to remain calm and positive under pressure and handle multiple tasks and projects simultaneously. At Little Bit, the Manager of Events must possess a skillset that allows them to be a leader with vision as well as execute any event task personally with a high degree of detail, accuracy, and ability to easily navigate software programs. The Manager of Events role relies on volunteer support and occasional support from team members.


Specific activities include, but are not limited to:

·        Work with Director of Development to create and implement annual events plans

·        Manage all aspects of fundraising and non-fundraising events when assigned as lead, such as but not limited to the auction and luncheon. Manage assigned aspects of events coordinated by multiple staff members, such as open house/program showcase, receptions, third-party events, and community outreach.

·        Manage event budgets

·        Make events decisions based on data and historical results

·        Design and/or update post-event reports to help in decision making for future events

·        Create task lists, timelines, communications plans, and other events management documents, stored in a digital location, that can be accessed by other members of the Development team

·        Manage events volunteers, teams, and individuals

·        Create opportunities for stewardship of events volunteers

·        Collaborate and coordinate with the Volunteer Department related to volunteer needs and stewardship

·        Ensure Little Bit events are promoted professionally and accurately

·        Prepare and/or supervise the creation of events collateral and communications in alignment with the Little Bit brand, seeking input and edits from Little Bit staff for each, including but not limited to sponsorship packets, solicitation letters, acknowledgment letters, invitations, programs, signage, slide shows, videos, name tags, social media postings, etc.

·        Negotiate and manage the contracting with vendors

·        Lead efforts to procure event donations and sponsorships and personally procure

·        Speak at public events if necessary, such as facility tours, community organizations, etc.

·        Manage as well as add and edit the content in events databases and spreadsheets

·        Collaborate on the events data import into donor management software to ensure donor stewardship and financial controls

·        Ensure compliance with Little Bit policies and procedures

·        Apply for and complete reporting for permits and licenses related to events, as needed

·        Supervise compliance with rules and laws of the State of Washington related to events

·        Attends team meetings

·        Look for opportunities to add efficiency to processes

·        Look for opportunities to reduce expenses while maintaining or increasing quality

·        Other duties, as assigned, to meet the needs of the position and organization


Basic qualifications:

·        Excellent project management skills

·        Excellent volunteer management skills

·        Outstanding written and verbal communication skills

·        Excellent ability to self-edit written work

·        Ability to work professionally with members of the external community and be efficient and comfortable in situations that require public presentations in front of large groups

·        Ability to work independently, be well-organized, and highly detail-oriented

·        U.S. citizenship or valid resident/work permit

·        Must possess valid Washington State driver’s license

·        Must pass a Washington State and Federal criminal history background check


Required knowledge, skills, and abilities:

·        Excellent computer skills, particularly Microsoft Word, Publisher, and Excel

·        Database management experience

·        Auction software knowledge ideal though not required

·        Highly collaborative and proactive

·        Excellent grammatical and editing skills

·        Acts with a high level of professionalism and discretion while maintaining confidentiality of sensitive and private information and interactions with staff and volunteers

·        Demonstrates common sense, flexibility, and teamwork

·        Tracks progress on tasks and follows up as needed

·        Maintains calm demeanor and positive attitude at all times and while under pressure

·        Able to communicate assertively, clearly, and constructively while maintaining respectful interactions with staff and volunteers


Desired experience:

·        Experience with DonorPerfect

·        Experience with Greater Giving


Working conditions/physical effort:

·        Local travel will be required

·        Requires daily work to be completed in the Little Bit office; limited exceptions with prior approval by Director of Development

·        Requires occasional long hours, evening, and weekend work

·        Ability to stand and walk for many hours, if needed, related to events

·        Able to carry objects weighing up to 20 pounds


Benefits

Benefits/other:

·        This 12-month full-time position offers full benefits, including 11 paid holidays, accrued paid-time-off (PTO) and medical/vision/dental/disability insurance in accord with established policies.


Professional Level

Managerial

Minimum Education Required

No requirement

How To Apply

jobs@littlebit.org
http://littlebit.org

Send resume, cover letter, and any examples of relevant collateral materials.

Little Bit is an Equal Opportunity Employer.

Women, minorities, veterans, and persons with disabilities are encouraged to apply.



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