Database Manager

Job Type

Full Time


Minimum: $65,000
Maximum: $70,000



Start Date



500 Riverside Drive
New York
United States




Reports To: VP, Development, Alumni Relations & Communications


Position Summary: This role is an integral part of the development and alumni relations team. The Manager keeps the database current, accurate, and used to its fullest capabilities for research and reporting; ensures the integrity of our gift processing, acknowledgement system, and revenue reporting. The Manager will be responsible for documenting and implementing processes and procedures under his/her purview.




Gift Entry & Acknowledgments: Receive and enter all gifts into database with appropriate coding; manage check, credit card, stock and online donation processes. Collaborate with the Development Associate in setting up acknowledgement letters for editing, and ensure Raiser’s Edge is updated with acknowledgement completion and date. Manage the department's hard copy and electronic donation files.


Revenue, Reporting & Reconciliation: Convey all cash, checks and credit card receipts to the Finance Office on a timely basis. Complete monthly reconciliation reports. Work closely with the Finance Office on reconciliation to insure accurate recording of the office’s fund-raising income and expenses on a regular basis. Provide reports and other data to the Finance Office in compliance with IRS requirements. Generate pledge reminders. Prepare and confirm Annual Report Listings. Provide support and backup to fiscal department for annual audit


Budget Support: Process and track all department invoices against agreed budget. Provide monthly expense report


Database Management & Reporting: Manage all aspects of Raiser's Edge database, maintaining its accuracy and integrity including continuous updates and corrections as necessary. Update existing legacy data for NXT. Create records for alumni who have recently departed International House. Manage data transfer between StarRez, everydayhero, BBMS, online express and Raiser’s Edge platforms. Maintain records in Raiser's Edge database and provide reports on prospects, donors, alumni, giving and events. Create all queries, reports and lists needed to support development activities of the Development & Alumni Relations Office. Provide weekly/monthly reports for status in appeals, campaigns, annual fund and alumni relations management


Special Projects: Collaborate and support the next phase of database expansion with the ultimate goal of generating a longitudinal study on International House alumni. Support the development of a prospect management system for individual giving that proactively identifies new prospects through data-mining projects including wealth screenings to help ensure robust prospect pools. This requires adapting Raiser’s Edge to accept uploaded information into the proper fields for ease-of-use and streamlined reporting. Provide Raiser’s Edge training to staff as needed. Support ‘day of’ special events.



  • 4-year College degree
  • Three to four years of Raiser's Edge experience or other relevant development databases
  • Responsible person who takes pride in managing database
  • Strong interpersonal skills, as well as experience working on teams
  • Preference for experience with alumni relations, annual giving, special events and constituent relations
  • Superb communication skills, both verbal and written
  • Highly organized and able to prioritize tasks
  • Extraordinary attention to detail


Excellent health and retirement benefits + employee perks

Professional Level:



Excellent health and retirement benefits + great employee perks

Level of Language Proficiency

Must be fluent in English.

Professional Level


Minimum Education Required

4-year degree

How To Apply

Please submit a cover letter and resume via e-mail to with “Database Manager” in the subject line. The application deadline is 11/30/18 (or until the position is filled).

International House provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, International House complies with applicable state and local laws governing nondiscrimination in employment. International House expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.