Administrative Coordinator

Job Type

Full Time

Salary

Details: $20/hour

Published

10/04/2018

Start Date

11/30/2018

Application Deadline

11/30/2018

Address

1411 Industrial Road
San Carlos
California
94070
United States

Description

DONATION COORDINATION (60%)

This position will be in charge of coordinating our ongoing in-kind donation requests. 

• Respond to email, online, telephone, and in-person pick up requests within 24-48 hours of receipt.

• Provide an excellent donor experience by ensuring that donors receive consistent guidance on what we receive, scheduling appointments, associated fees, communicating arrival windows, timely follow ups, etc.

• Guarentees quality control by checking in with donation team at the beginning and end of each shift and circles back with donors (thank you calls, donation receipt updates, etc.).

• Works to increase total amount of monetary donations collected as part of our pick up service 

• Prioritizes commercial and corporate donors for high-value, recurring donations and manages 8283 form requests.

• Collaborates with both management and donation team to streamline existing processes to build donation pick up capacity.

• Works closely with the GM and AMRT to help hit and report on donation benchmarks


DATA ENTRY, COLLECTION, & COORDINATION (10%)

This position will be in charge of properly entering and reporting total volunteer hours worked 

at our site.

• Maintains volunteer sign-in sheets, supplies, & waivers

• Enters all volunteer hours worked at the ReStore

• Flags duplicate or incorrect entries and records to Data Management team for correction, merging, and / or removal

• Receives weekly entry reports from Data Coordinator and works to update or otherwise correct any misentered or unentered entries


ADMINISTRATIVE EVALUATION, COORDINATION & REPORTING (30%)

This position will be in charge of coordinating and fulfilling all general office needs. 

• Liaises with affiliate Finance department to ensure proper transmitting and recording of financial records, receipts, billing terms, and related documents

• Coordinates and creates various reports including sales dashboard, P&L statements, etc.

• Coordinates with affiliate HR department around submissions deadlines and general documentation and facilitates the creation and scheduling of trainings. Helps ensure department-wide adherence to standard operating procedures, manuals, and policies

• Researches, negotiates and books all vendor / supplier services and goods

• Maintains an organized and functional office space

• Coordinates with 3rd-party IT on equipment & software needs / issues

• Processes all mail and deliveries

• Scans and promises receipts in regards to general spending

• Partners with General Manager to plan internal events


Benefits

This full-time position is $20/hour and offers health, dental and vision insurance, chiropractic/acupuncture, life insurance, long-term disability, employee assistance program (EAP), Flex Savings Account (FSA), 403b retirement account, commuter benefits and 20 days paid time off in addition to 12 paid holidays, and 3 days of paid sick leave.

Level of Language Proficiency

• Professional career with 2–3 years of increasing responsibility

• Self-starter, self-directed, and goal-oriented 

• Strong administrative and organizational skills 

• Ability to prioritize a diverse task list with varying deadlines and levels of urgency

• Strong communication skills, including:

o A warm and thoughtful interpersonal communication style

o A professional writing style

o Experience interacting with / coordinating group

• Willingness to collaborate as a team player and work with a broad team of staff, volunteer leaders, and both corporate and day volunteers to achieve outcomes

• Awareness of and sensitivity to cultural and socioeconomic characteristics of populations served

• Knowledge of standard office software (Outlook, Microsoft Office, Excel)

• Willingness to learn a suite of applications and programs (ThriftCart, Salesforce, Shopkeep)

• Must be able to work a Tuesday-Saturday schedule

• Valid CA driver’s license and clean driving record – may require staff to transport materials and supplies

• Ability to lift up to 60 pounds

• Must be able to pass felony and misdemeanor background check

• Must be able to pass background check

• Experience with project coordination preferred


Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

http://www.habitatgsf.org

To apply, please submit a resume and cover letter through our application page: https://hgsf.bamboohr.com/jobs/view.php?id=68


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