Administrative Coordinator

Job Type

Full Time


Details: $20/hour



Start Date


Application Deadline



1411 Industrial Road
San Carlos
United States



This position will be in charge of coordinating our ongoing in-kind donation requests. 

• Respond to email, online, telephone, and in-person pick up requests within 24-48 hours of receipt.

• Provide an excellent donor experience by ensuring that donors receive consistent guidance on what we receive, scheduling appointments, associated fees, communicating arrival windows, timely follow ups, etc.

• Guarentees quality control by checking in with donation team at the beginning and end of each shift and circles back with donors (thank you calls, donation receipt updates, etc.).

• Works to increase total amount of monetary donations collected as part of our pick up service 

• Prioritizes commercial and corporate donors for high-value, recurring donations and manages 8283 form requests.

• Collaborates with both management and donation team to streamline existing processes to build donation pick up capacity.

• Works closely with the GM and AMRT to help hit and report on donation benchmarks


This position will be in charge of properly entering and reporting total volunteer hours worked 

at our site.

• Maintains volunteer sign-in sheets, supplies, & waivers

• Enters all volunteer hours worked at the ReStore

• Flags duplicate or incorrect entries and records to Data Management team for correction, merging, and / or removal

• Receives weekly entry reports from Data Coordinator and works to update or otherwise correct any misentered or unentered entries


This position will be in charge of coordinating and fulfilling all general office needs. 

• Liaises with affiliate Finance department to ensure proper transmitting and recording of financial records, receipts, billing terms, and related documents

• Coordinates and creates various reports including sales dashboard, P&L statements, etc.

• Coordinates with affiliate HR department around submissions deadlines and general documentation and facilitates the creation and scheduling of trainings. Helps ensure department-wide adherence to standard operating procedures, manuals, and policies

• Researches, negotiates and books all vendor / supplier services and goods

• Maintains an organized and functional office space

• Coordinates with 3rd-party IT on equipment & software needs / issues

• Processes all mail and deliveries

• Scans and promises receipts in regards to general spending

• Partners with General Manager to plan internal events


This full-time position is $20/hour and offers health, dental and vision insurance, chiropractic/acupuncture, life insurance, long-term disability, employee assistance program (EAP), Flex Savings Account (FSA), 403b retirement account, commuter benefits and 20 days paid time off in addition to 12 paid holidays, and 3 days of paid sick leave.

Level of Language Proficiency

• Professional career with 2–3 years of increasing responsibility

• Self-starter, self-directed, and goal-oriented 

• Strong administrative and organizational skills 

• Ability to prioritize a diverse task list with varying deadlines and levels of urgency

• Strong communication skills, including:

o A warm and thoughtful interpersonal communication style

o A professional writing style

o Experience interacting with / coordinating group

• Willingness to collaborate as a team player and work with a broad team of staff, volunteer leaders, and both corporate and day volunteers to achieve outcomes

• Awareness of and sensitivity to cultural and socioeconomic characteristics of populations served

• Knowledge of standard office software (Outlook, Microsoft Office, Excel)

• Willingness to learn a suite of applications and programs (ThriftCart, Salesforce, Shopkeep)

• Must be able to work a Tuesday-Saturday schedule

• Valid CA driver’s license and clean driving record – may require staff to transport materials and supplies

• Ability to lift up to 60 pounds

• Must be able to pass felony and misdemeanor background check

• Must be able to pass background check

• Experience with project coordination preferred

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

To apply, please submit a resume and cover letter through our application page: