Part Time-Data Coordinator

Job Type

Part Time



Start Date


Application Deadline



216 W. Somerset Street
United States


Position Summary

The Part Time-Data Coordinator is primarily responsible for the monitoring and quality assurance of the data entry for the Education Leading to Employment and Career Training (ELECT) program.  The PT Data Coordinator uses and monitors the School District of Philadelphia’s (SDP) Database for ELECT Case Organization (DECO), a web-based database used to track demographics and efforts, and measure outcome indicators. The PT Data Coordinator is also expected to maintain the accuracy of the data entered into the state database and ensure fidelity between that database and the one maintained by the school district. The PT Data Coordinator reports to the Manager of Teen Parenting Services who reports to the Vice President of Family and Housing Services Division. The PT Data Coordinator is expected to work 15 hours per week on a consistent basis.


Essential Functions


  • Serves as a liaison between the ELECT program and the School district of Philadelphia’s data team to work through all reporting needs, service updates, data requirement updates and changes
  • Supports the monitoring of the Database for ELECT Case Organization system with the goal of complete and accurate data entry
  • Provides all staff account access and ensuring they have appropriate Database for ELECT Case Organization rights to perform duties
  • Ensure all client clearances are complete in their entirety before submission to the School District of Philadelphia
  • Ensure all staff have intake forms completed in Database for ELECT Case Organization within three days of receiving the start date
  • Works in collaboration with program staff to ensure adherence to data deadlines
  • Runs compliance and billing reports as needed.  Learns and is able to use back-end access to database for reports 
  • Prepares all reports listed for monthly reporting and submits to Manager and Vice President for review and analysis
  • Communicates any problems or delays to the ELECT/SDP data team
  • Distributes report templates to staff as provided by the ELECT Data team or by direct Congreso supervisor

Knowledge, Skills, and Abilities

All Staff Competencies


  • Basic understanding of Congreso’s mission, vision, values, programs and services, and business plan.
  • Knowledge and understanding of the targeted community’s needs and demographics.
  • Understanding of legal criteria for issues such as confidentiality, domestic abuse, child abuse, and mandated reporter requirements.
  • Ability to provide nonviolent intervention with a high level of ethical standards of conduct, cultural sensitivity and within appropriate boundaries and limits.
  • Ability to effectively use standard office equipment.
  • Possesses strong interpersonal skills as demonstrated by compassionate, courteous, cordial, cooperative, and professional interaction with diverse groups of co-workers, external business partners, and the community.
  • Ability to operate a computer and use a variety of common software programs including Microsoft Office, spreadsheets, Congreso’s Efforts to Outcomes (ETO) software, and customized databases.
  • Adheres to all Congreso and departmental policies and procedures.
  • Attends all Congreso in-services as required.
  • Strong written and verbal communication skills and effectively communicate with individuals and groups.


Experience, Education, and Licensure


Minimum Experience:




  • Experience in program evaluation, data analysis, or quality assurance in the nonprofit sector.
  • Must have strong organizational skills, be detail oriented, and be able to work in a fast-paced environment and prioritize many tasks.
  • Candidate must be able to demonstrate ability to manage confidential information.
  • Excellent written and verbal communications skills in English.
  • Must be able to demonstrate a minimum of high-intermediate skill in Microsoft Office Suite software, especially in Excel.




  • Knowledge of ETO software is a plus 
  • Social service/nonprofit program management experience preferred
  • Grant writing experience is a plus.
  • Supervisory and leadership experience is a plus.
  • Bilingual – English/Spanish is a preferred

Minimum Education:  Required:

  • High School Diploma/GED


  • Bachelor’s degree.

Certification/License:  N/As


Congreso is an Equal Opportunity Employer. Congreso is strongly committed to providing equal employment opportunity for all employees and all applicants for employment. All employment decisions at Congreso are made without regard to race, ethnicity, religion, color, gender, gender identity, sexual orientation, national origin, ancestry, disability or military/veteran status, or any other protected class as set forth under applicable State, Local and Federal Civil Rights Laws.

About Congreso

Congreso is a multi-service nonprofit organization whose mission enables individuals and families in predominantly Latino neighborhoods to achieve economic self-sufficiency and wellbeing. Founded in Philadelphia in 1977, Congreso has grown into a national thought leader on nonprofit performance management with an expert focus on the Latino community. Congreso is anchored by its innovative Primary Client Model (PCM™), and provides direct services to residents of the Philadelphia region while providing consult to other nonprofits and government systems nationally.


Professional Level

Entry level

Minimum Education Required

High School