Program Coordinator - International Visitor Program

Job Type

Full Time


Minimum: $33,000
Maximum: $36,000
Details: Salary will depend on experience and will range between 33-36k.




2200 Alaskan Way
Suite 450
United States


The World Affairs Council was founded in 1951 with the goal of advancing global understanding and engagement throughout greater Seattle. We envision a community that is connected, actively engaged, and inspired to create change in the world. The Council has long dedicated itself to fostering dialogue and debate about critical global issues. Our platform connects civic, academic, corporate, and individual members around world issues. We are part of a vibrant global city; our goal is to ensure that Seattle is visible, engaged, and globally aware.

The World Affairs Council is seeking to hire a full-time Program Coordinator with the International Visitor Program (IVP). IVP designs and implements exchange programs in Seattle for hundreds of visitors each year and is one of the largest international visitor programs of its kind in the United States. This position requires a candidate who can work independently with minimal oversight in a fast-paced environment to create high-quality exchange programs for emerging youth and professional leaders from around the world. This position also requires a candidate who can work collaboratively with the entire IVP team in reaching program goals and seeking opportunities to grow the IVP program. The successful candidate will also be charged with supporting the overall mission of the World Affairs Council, and working with Council leadership, staff, and interns across all departments. This is a full time, exempt position that reports to the IVP Director.


This position will primarily work with the U.S. State Department’s flagship professional exchange program, the International Visitor Leadership Program (IVLP), and will assist teammates on other exchanges as needed. The opportunity to gain expertise in IVLP is an exciting opportunity to develop efficient program management skills, gain exposure to a range of different cultures and thematic areas, become more connected to the local community, and engage in a dynamic day to day work environment.


The World Affairs Council maintains a small professional staff that works together to promote the Council’s activities, raise funds, and raise the profile of the Council in the Seattle community. Responsibilities are shouldered equally among staff members, and each member of the team contributes to the work of the others where appropriate. 




Program Management

  • Implement a high volume of high quality, meaningful, engaging exchange programs for emerging leaders participating in the IVLP program.
  • Seek opportunities to capture the impact of the IVLP and to explore new resources and methods for engaging with IVLP visitors (i.e. creative programming).
  • Communicate regularly and professionally with program partners in Washington, DC.
  • Manage and engage with volunteer hosts and other program partners, such as hotel and transportation vendors. .
  • Adhere to risk management procedures.
  • Work independently and with teammates, including interns, to develop and execute proposals for IVLP programs.

External Relations

  • Develop and maintain strong working relationships with local professional resources, volunteer hosts, and other partners who meet with international visitors.
  • Develop and maintain strong working relationships with national partners, including national programming agencies, the State Department, and the Global Ties U.S. network.
  • Contribute to sharing the work of IVP through social media (Facebook, Twitter), posts on our website (WordPress), mass email (MailChimp), and traditional media when appropriate.


  • Database maintenance (Salesforce).
  • Supervise and collaborate with at least one intern.
  • Other administrative tasks as required.

Required Qualifications

  • Four-year university degree OR equivalent experience in international education, international affairs, program management, or similar.
  • Cross-cultural education or exchange experience (study or living abroad preferred).
  • Excellent written and verbal communication skills in English.
  • Flexibility, perseverance, excellent problem solving skills, and a sense of humor.
  • Professionalism and exceptional organizational skills.
  • Time management and multitasking skills with acute attention to detail.
  • Demonstrated leadership experience/ability and a willingness to take on new projects.
  • Experience working with youth or external partners, such as volunteers, requiring a high degree of customer service.
  • Passion for the mission of the Council and a desire to make a positive impact.
  • Proficient with Microsoft Office and social media platforms.
  • Ability to work some evenings and weekends as necessary.

Desired Qualifications

  • 1-3 years professional experience in a relevant field such as international education, exchange management, program management, or international relations.
  • Experience implementing programs for youth and adult learners.
  • Experience with ECA programs at the State Department (i.e. Fulbright, IVLP, Professional Fellows, Youth Ambassador Programs).
  • Familiarity with Pacific Northwest region.
  • Foreign language proficiency.
  • Experience with Salesforce CRM or other database.
  • Intern management experience.

The World Affairs Council is an equal opportunity employer that values diversity at all levels. The Council will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.


Benefits package includes medical, dental, and vision insurance, disability and life insurance, and generous paid time off. Orca pass included. 

Professional Level

Entry level

Minimum Education Required

No requirement

How To Apply

Apply at Please include a cover letter detailing how your work and the results you produced align with the responsibilities and qualifications of the job. This position will remain open until filled.