Part-Time Operations Manager with IAM

IAM is currently accepting applications for a part-time Operations Manager. BIPOC and LGBTQ+ people are strongly encouraged to apply. The Operations Manager’s primary responsibilities will be in supporting the IAM Executive Director (ED) with general operations and financial management, as detailed below.

This will be a part-time hourly, non-exempt employee position for approximately 10 hours per week at $35-50 per hour, depending on experience. Approved travel expenses will be reimbursed. This position reports directly to the ED and works offsite. As shelter-in-place restrictions due to COVID-19 ease in San Francisco, there is potential to work on-site at IAM’s office at the Pacific Felt Factory, 2830 20th Street, San Francisco, CA 94110.

DUTIES AND RESPONSIBILITIES:

General Operations: 

• Oversee weekly mail pick up at P.O. Box in San Francisco, bank deposits, and related record-keeping.
• Prepare donor acknowledgement letters.
• Support ED to prepare for quarterly Board of Director meetings.
• Oversee updates to IAM website using Wordpress platform.
• Assist with Salesforce data management, as needed.
• Additional projects to be assigned by ED related to record-keeping, office support, insurance, website, and other general operations, as needed.

Financial: 

• Support ED with processing semi-monthly payment requests submitted by fiscally sponsored projects using Salesforce.
• Support ED and bookkeeper with monthly financial tasks, including income and expense data management, Quickbooks data entry, preparing and sending monthly financial reports to fiscally sponsored projects, and related record-keeping.

Support ED and Affiliate Program Manager with additional tasks, as needed.

QUALIFICATIONS:

• Strong desire to support IAM’s mission
• Minimum 5 years relevant work experience in operations/administration, office management, and/or program management; preference given to relevant experience in the nonprofit field
• Demonstrated commitment to diversity and inclusion
• Experience with Quickbooks (either online or desktop version) required
• Experience with Wordpress or other website and/or graphic design software preferred 
• Experience with Salesforce or similar CRM systems preferred
• Strong written and oral skills
• Flexibility, well organized with attention to detail, and ability to manage and meet deadlines with minimal supervision
• Strong organizational and prioritization skills; ability to manage a varying workflow and flexibility to respond thoughtfully and quickly
• Proficiency with Microsoft Office programs, Google Suite, and cloud-based record-management systems (e.g., Box, Dropbox)
• Knowledge of fiscal sponsorship programming is not required

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is frequently required to do with or without reasonable accommodation(s) the following. These abilities include, but are not limited to: sitting, standing, walking, bending, stooping, pushing, pulling, lifting (up to 25 lbs.); typing, writing (in English), reading (English), speaking (English); seeing, hearing; basic mathematical calculations, problem solving, reasoning, composition, and decision-making.