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Administrative Assistance

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Published 14 days ago

Job details

Administrative Assistant

Full-Time Position, scheduled to

work 9:00am - 4:00pm every Monday through Friday.

ABOUT THE ORGANIZATION:

Willow Grove Community Development

Corporation is a 501(c) 3 charitable non-profit organization with a mission of

helping families and communities by providing affordable housing and referral

services for low-moderate income households to over 1,000 people throughout the

Eastern Montgomery County.  We also

prepare and e-file income tax returns free for over 300 households and

provide food and nutrition programs to over 250 low-income seniors.  Our organization’s success is the result of

collaborative contributions from the private sector, local government, business,

faith organizations and individuals who support our mission to provide and

sustain affordable housing.

DESCRIPTION:  ADMINISTRATIVE ASSISTANT

Under general supervision, provides administrative support to ensure efficient operation in a small office.  Supports Executive Director, Board of Directors, and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.

Reports to the Executive Director.

SKILLSET REQUIRED:

  • Strong written and verbal communication skills
  • Excellent phone/video conference manner
  • Self-starter and able to work independently and collaborate with others
  • Excellent organizational and time management skills
  • Detail oriented with the ability to manage multiple projects
  • Outgoing and friendly personality, along with creativity and enthusiasm
  • Familiar with Zoom Meetings and Webinars       
  • Proficient in Microsoft Office (Word & Excel)

DUTIES

  • Provides day to day administrative support to the Executive Director.
  • Responsible for all letters of correspondence, memorandums, reports, forms, and meeting agendas, including minutes.
  • Schedule appointments and travel arrangements for the Executive Director as needed.
  • Maintains corporate calendar, set reminders and action items for recurring meetings.
  • Reads and answers e-mail, listen and respond to voice mail promptly and appropriately.
  • Screens incoming calls, takes messages and/or forwards calls as appropriate.
  • Assists with tenant application process, schedule interviews, verify qualifications and prepare lease documentation.
  • Responsible for rent collection, monitoring rents due, delinquencies and creating payment plans.
  • Assists with property management, maintain data on maintenance issues, assign repair work and stay up to date on WGCDC Inspections.
  • Review vendor proposals and prepare scope of work for turnovers or rehabs.
  • Maintains communications with MME Media to make changes/updates to website and social media.
  • Assist Executive Director with completing and submitting grant requests and reports.
  • Attend Board of Directors and Committee meetings and prepare and distribute reports and material required for various meetings and maintains proper minutes.
  • Works with independent auditor as required
  • Maintain and organize filing system and inventory
  • Organizes and stocks supply storage area
  • Responsible for mail pickup and distribution from local post office
  • Provides reception for the administration area and provides effective and courteous service to all residents, potential residents and guests.

QUALIFICATIONS

Education –

  • High school diploma
  • College degree or some college coursework preferred.

Experience/Training –

At least three years of clerical experience, however, flexible to consider any equivalent combination of training and experience which provides the required skills, knowledge, and abilities.

Licenses -

Must have a valid driver’s license and car.


Compensation: Commensurate with experience

Send Cover letter, resume and references

Willow Grove Community Development Corporation is Equal Opportunity Employer.

Job details

Administrative Assistant

Full-Time Position, scheduled to

work 9:00am - 4:00pm every Monday through Friday.

ABOUT THE ORGANIZATION:

Willow Grove Community Development

Corporation is a 501(c) 3 charitable non-profit…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    June 1, 2021
  • Application Deadline
    May 16, 2021
  • Education
    High School Diploma Required
  • Professional Level
    Professional

Salary

$30,000 - $35,000

Benefits

Paid holidays, Paid vacation, IRA

Paid holidays, Paid vacation, IRA

Level of Language Proficiency

English

English

Location

On-site
Willow Grove, PA, USA

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