International Executive Assistant

Job Type

Full Time

Published

09/20/2018

Address

1775 I Street Northwest
8th Floor
Washington
District of Columbia
20006
United States

Description

SCOPE AND PURPOSE: 

 

As part of a growing international development team working around the world, this position provides critical support to the department leadership and to the organization as a whole. This is an exciting opportunity to take initiative, manage a range of tasks that allow operations and management to run smoothly, and grow professionally in the field of international development.

 

Reporting to the Senior Vice President of International Development, the International Executive Assistant is responsible for a range of tasks and assignments, including, but not limited to, support for administration, communication and outreach, proposal development, strategic and board meeting planning, research, correspondence, scheduling and other assigned tasks as needed.

 

The International Executive Assistant works closely with the international program team and will also provide support to the Vice President of International Operations. The IEA will serve as a member of a core administrative team that provides support to the entire organization as needed, such as front desk, meeting and event preparation, and other activities. The IEA is expected to prioritize assignments and communicate any issues and possible conflicts to the SVP in timely manner.  S/he is expected to work in a positive, professional manner with all NCBA CLUSA staff, members, potential members, partners, vendors, and the general public. 

ESSENTIAL AREAS OF RESPONSIBILITY

 

  • Provides administrative and programmatic support to the SVP, VP and the international department.
  • Produces weekly meeting notes, and assists the SVP with periodic reports, or summaries of international activities and programs for the board, partners, donors, and others.
  • Coordinates travel and logistics support for the SVP, preparing travel authorizations and expense reports in compliance with NCBA CLUSA and donor regulations.
  • Assist with the coordination of international events, trainings, and retreats, including logistics, travel, and information.
  • Attend conference and other external events, in collaboration with the Communications team, to represent NCBA CLUSA and showcase project work.

 

OTHER RESPONSIBILITIES

  • Supports new business development with the development and production of various documents that are part of the proposal process.
  • Assists with developing presentations, background materials, and communications collateral in conjunction with the SVP and the communications department to present to donors, partners, visitors, or other external actors.
  • Assists with relevant Practice Area-related research as requested, including attending and reporting on conferences and other outside events when needed.
  • Provides departmental support to the Human Resources department, as needed, included logistical support of new hire orientations, interviews, and other HR activities.
  • Possible travel to the field may be required on a limited basis.
  • Other reasonable duties as assigned by the SVP and VP.

 

 

SKILLS AND EXPERIENCES

 

  • A college degree, preferably in a relevant field of international affairs, international business, non-profit management, or area studies.
  • One to two years’ experience working in international development or other relevant international setting.
  • Fluency in English required; French, Spanish or Portuguese language skills desirable
  • Demonstrated excellent oral and written communication skills in English; strong writing and proofreading a must.
  • Research and analytical skills, with the ability to synthesize materials.
  • Demonstrated characteristics: self-motivated, initiative, leadership, strong interpersonal skills, positive attitude, and team player.
  • Ability to manage multiple tasks and assignments.
  • Ability to solve practical problems and deal with a variety of variables in situations where complex tasks are necessary.
  • Microsoft Office skills

 

PHYSICAL ACTIVITIES

While performing the duties of this job, the employee is regularly required to sit, use hands to write or type, use arms to reach for items and turn head to speak and/or hear others. The employee will frequently walk, reach, stoop, push and pull up to 20 lbs. and lift up to 10 lbs. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus


ENVIRONMENTAL CONDITIONS

The noise level in the work environment is usually moderate and should remain low to moderate during normal business hours. The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job within an office setting. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions of the position


ADDITIONAL INFORMATION

REQUIRED SKILLS:

Ability to make formal presentations to the board of directors, the membership and general public, as required.

Strong supervisory, managerial and organizational abilities.


CERTIFICATIONS: None


REASONING ABILITY:

Ability to solve practical problems and deal with a variety of variables in situations where complex tasks are necessary.


RELATIONSHIPS:

The International Executive Assistant reports to the Senior Vice President, International Operations and works closely with the program management, business development and international finance teams. The incumbent is expected to work in a positive, professional manner with all NCBA/CLUSA staff, former staff, members, potential members, vendors and the general public.

We recommend using either of these browsers when applying: Google Chrome or Firefox. Only candidates selected for an interview will be contacted. No phone calls, please.  

 

NCBA CLUSA is an equal opportunity/affirmative action employer with a commitment to diversity.  All individuals, regardless of personal characteristics, are encouraged to apply; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, and legally protected characteristics for non-merit factors.  Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.  

 

NCBA CLUSA is committed to providing reasonable accommodations to qualified individuals with disabilities in all facets of employment, including the employment application and selection process. If you have a disability that affects your ability to use our online system to apply for a position at NCBA CLUSA, please send an email to Misti FrenchOpens a New Window. or call 202.638.6222.


Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

https://ncba.coop/careers

We recommend using either of these browsers when applying: Google Chrome or Firefox. Only candidates selected for an interview will be contacted. No phone calls, please. 


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