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Government Contracts & Database Coordinator

Posted by
DreamYard Project
|
Bronx, NY
New
|
Published 14 days ago

The DreamYard Vision:

Building Artists- Building Community- Building Dreams- To change the world.

DreamYard Mission and History:

DreamYard (DY), founded in 1994, is a Bronx-based organization that uses the arts, social justice pedagogy and digital and connected learning to inspire youth, public schools and communities. DreamYard’s yearlong arts programs develop artistic voices, nurture young peoples’ desire to make change and cultivate the skills necessary to reach positive goals. By committing to sustained learning opportunities along an educational pathway, with 45 partnering public schools K-12th Grade, with our own DY Prep HS School and at the DreamYard Art Center in Morrisania, DreamYard supports young people as they work toward higher learning, meaningful careers and social action. We seek to be effective locally while having a national impact through partnerships, collaboration and learning exchanges.

Anti-racism Commitment:

At DreamYard, we commit to being an anti-racist organization. We lead with race because we operate in a country founded on the genocide of Indigenous people, the enslavement of African people, and the oppression of countless others. We acknowledge the role this history plays in perpetuating inequity and dominant white culture. See below for DreamYard’s full anti-racist commitment.

We are intentionally building a path toward racial equity by:

● Challenging oppression and its intersections

● Using art and education as a platform to offer a hopeful vision of the future

● Identifying and uplifting the power and cultural assets that exist within our community of

educators, artists, dreamers, young people and life-long learners

● Encouraging the principles of justice, unity, equity, creativity, and joy

● Transforming policies, procedures, practices, and programs (for example: striving for

transparency and equity in pay and compensation structures regardless of race, culture,

gender, ethnicity, creed, etc.)

● Understanding our staff, community members and partners are at different levels on the

anti-racist continuum and embracing that we all have a place in this work

The Community

DreamYard is focused on the Bronx, a borough that possesses incredible cultural, human and economic assets. In addition to work throughout the Bronx, DreamYard partners with local, national and international communities using the arts to build bridges to opportunity. The organization believes that the arts are a necessary part of developing our local assets to their greatest potential.

The Position

The Government Contracts and Database coordinator is a key member of DreamYard’s (DY’s) Development Department and will manage two critical areas: The processing of DreamYard’s Government Contracts and our Development CRM Database, LittleGreenLight. This is an exciting new position and opportunity to create systems to derive data that will drive the Development Department’s work and to collaborate on strategy, vision and how best to tell the DY’s story. This role also offers the opportunity to work with city, state, and federal government agencies and expand DY’s government revenue, currently making up 16% of our 6.5 million dollar budget.

Reports to: The Director of Development

Responsibilities

Database coordinator:

● Maintain and create new procedures for DY’s CRM database, LittleGreenlight (LGL), to store and

organize data, such as donor profiles and financial information.

● Ensure DY’s data is available to approved users and secure from unauthorized access.

● Work with the Director of Development to optimize the department’s use of LGL by developing policies

and protocols for accurate data entry, prospect management, accuracy, data management and donor prospecting.

● Download segmented mailing lists for solicitations and correspondence.

● Design and run regular reports on annual giving and/or major gifts status, prospect management, and constituency-specific giving status.

● Process, record and acknowledge all gifts, pledges, and payments received.

● Work closely with the Finance Department regarding revenue reconciliation.

● Develop ideas for improvements in data management, reporting, usage etc.


Government Contract coordinator

● Prepare and submit proposals for new government contracts and lead the effort to ensure timely completion of the contract documents.

● Support the Program Teams in their management of six government contracts that DY currently receives including: DYCD's SYEP, COMPASS, SONYC, & WLG; OCFS's Advantage contract and Empire State Afterschool. Support includes ensuring contract documents are submitted on time, DreamYard’s profile on city, state, and federal government portal accounts is active, and that our insurance certificates and board lists are updated.

● Collaborate with the Manager of Institutional Giving on the research and drive of new government contract opportunities for DY that will have the most significant impact.

● Coordinate City Council Member outreach and engagement.

● Work closely with the six different program teams (In School Programs, Art Center Programs,

Professional Development, Digital Learning, Entrepreneurship and Gaming and Work-Based Learning) and external partners.

Desired Qualifications and Competencies

● Candidate must have at minimum, an Associates Degree

● 2-3 years experience in database management, i.e., Raiser’s Edge, SalesForce and/LGL

● 2-3 years experience managing city, state, and/or federal government contracts

● Experience using government portals such as PASSPort, Vendrep, CMS, GrantsGateway and SAM

● Strong project management and implementation skills

● Organization, with an exceptional attention to detail

● Strong Writing Skills

● Excellent interpersonal and verbal communication skills

● Excellent organizational skills and the ability to gracefully manage tight timelines in a fast-paced working environment and multiple projects concurrently

● The ability to collaborate effectively with team members

● Experience working within arts and culture organizations or youth development desired but not required.

About DreamYard

DreamYard offers competitive salaries, an excellent benefits package, and generous paid time off; starting salary for this position is commensurate with experience and with similar positions citywide. DreamYard is committed to the principles of arts education, educational reform and social justice, and fashions its programs to specifically address the needs of urban communities that are typically underrepresented because of race, sex, ethnicity, and socioeconomic status. Accordingly, we welcome and encourage applications from a diverse range of individuals. DreamYard Project, Inc. employs without regard to race, sex, sexual orientation, religion, national origin, age, disability, or any other attribute not related to superior performance.

The DreamYard Vision:

Building Artists- Building Community- Building Dreams- To change the world.

DreamYard Mission and History:

DreamYard (DY), founded in 1994, is a Bronx-based organization that uses the arts, social justice pedagogy and…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    October 4, 2021
  • Application Deadline
    September 30, 2021
  • Education
    2-Year Degree Required
  • Professional Level
    Professional

Salary

USD 45,000 - USD 50,000

Benefits

DreamYard offers competitive salaries, an excellent benefits package, and generous paid time off; starting salary for this position is commensurate with experience and with similar positions citywide.

DreamYard offers competitive salaries, an excellent benefits package, and generous paid time off; starting salary for this position is commensurate with experience and with…

Level of Language Proficiency

Bronx based and Spanish-speaking applicants are strongly encouraged to apply.

Bronx based and Spanish-speaking applicants are strongly encouraged to apply.

Location

Temporarily Remote
Work must be performed in or near Bronx, NY
Associated Location
Bronx, NY, USA

How to Apply

Please submit (1) a resume, (2) a cover letter providing more in-depth information on your academic and professional experience, (3) a writing sample, (2) pages maximum, and (4) contact information for at least three academic or professional references by September 30, 2021 to the link below. 

Please submit (1) a resume, (2) a cover letter providing more in-depth information on your academic and professional experience, (3) a writing sample, (2) pages maximum, and (4) contact…

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