125 Broad Street
LEGISLATIVE ADMINISTRATIVE ASSISTANT
Position: Legislative Administrative Assistant
Terms of Employment: Full-Time
Salary Range: $30,000-40,000 (NYCLU has a generous and competitive benefits package)
Location: 125 Broad Street, New York, NY 10004
Application deadline: August 31, 2018 or until the position is filled. Applications will be accepted and reviewed immediately.
The New York Civil Liberties Union (NYCLU) is one of the nation's leading advocates on behalf of constitutional rights and liberties. Founded in 1951 as the New York affiliate of the American Civil Liberties Union, the NYCLU is a not-for-profit, nonpartisan organization with nearly 200,000 members and supporters and eight offices statewide. We work in the courts, in the legislatures, and on the streets to advocate for the full range of civil rights and civil liberties, including racial and economic justice, free speech, freedom of religion, privacy and equality before the law for all New Yorkers. For more information please visit our website: www.nyclu.org.
The NYCLU is seeking a Legislative Administrative Assistant who will be based in the New York City office and work closely with legislative staff in the New York City and Albany offices. The Legislative Administrative Assistant will report to the Policy Director. This is a union position.
ROLES AND RESPONSIBILITIES:
The Legislative Administrative Assistant will assist the Policy Director in coordinating the activities of legislative and policy staff, and will carry out a range of tasks in support of the work of the legislative work of the legislative and policy staff. In this position, the Legislative Administrative Assistant will carry out such tasks as those listed below:
· Prepare and submit, under attorney supervision, lobby reports for the city and state, including compiling information from various staff members on a recurring basis;
· Assist with tracking of legislative activity in local, city, and state legislative bodies, including spreadsheet information maintenance;
· Organize and maintain central electronic legislative files regarding bills, bill memos and support materials, for shared staff use;
· Establish and maintain e-mail distribution lists for legislators, key legislative staff, specific legislative committees, and – where needed -- local legislators and other elected officials;
· Assist with e-mail distribution of bill memos when decision is made to send by email;
· Maintain e-mail distribution lists, in coordination with the Political Department, for allies and coalitions;
· Maintain department calendar regarding when staffers are out or working from home;
· Assist Policy Director in scheduling, arranging and taking notes at internal and external meetings;
· Assist Legislative and Policy staff in scheduling and arranging internal and external meetings;
· Receive and coordinate requests for speakers, trainings, and workshops;
· Reconcile credit card statements and /receipts from Legislative and Policy staff; obtain Policy Director’s approval and submit reimbursement requests to Finance Department;
· Do mailings as needed;
· Manage inventory of Legislative and Policy materials and shipping supplies;
· Assist as needed in preparing and relaying documents for upload to website;
· Additional responsibilities as needed.
These tasks will include managing confidential and sensitive information responsibly. Specific administrative support tasks may change based on organizational needs.
EXPERIENCE AND QUALIFICATIONS:
· College graduate.
· Some experience as an administrative or executive assistant.
· Well-versed in Microsoft Office Suite, including Excel, with related technical skills, and ability to carry out spreadsheet calculations.
· Strong interpersonal and communication skills.
· Detail-oriented, with a strong commitment to accuracy.
· Strong ability to prioritize and complete tasks, with a proven ability to meet deadlines.
· Understanding of the meaning of civil liberties and commitment to supporting efforts to uphold them.
· Experience with a multicultural workforce that is diverse with regard to age, race, disability, gender and gender expression is helpful.
· A commitment to social justice – including the need to end racism, sexism and other forms of discrimination and oppression – as well as sensitivity to, and appreciation of, cultural differences is required.
Minimum Education Required
How To Apply
HOW TO APPLY
Applicants should email a resume and cover letter to email@example.com with “Legislative Administrative Assistant” in the subject line that includes:
- Your unique qualifications for this position
- Where or how you learned of this job posting.
- Your salary requirements
The NYCLU is proud to be an affirmative action/equal opportunity employer and encourages all applicants regardless of race, sex, gender identity, age, disability, religion, national origin, sexual orientation, veteran status or record of arrest or conviction. We are committed to diversity, equity and inclusion, and having a workforce that reflects the population that we serve.