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Finance and Administration Coordinator

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Published 12 days ago

WPA Payroll Title: Coordinator

Department: Finance and Administration

Title of Immediate Supervisor: Assistant Director of Operations and Administration

Hours: Part-time, 20 hrs. per week (Mon-Fri), Non-Exempt

Rate of Pay: $24-$28 per hour

Best Consideration Date: April 16, 2021

POSITION INFORMATION

Position Summary/Purpose:

The Finance and Administration Coordinator will provide accounting and administrative support to the Washington Performing Arts Finance and Administration team under the direct supervision of the Assistant Director of Operations and Administration. This is a critical role with the organization as this position will ensure the timely entry, management, and reconciliation of assigned accounts and provide the organization’s finance team with support in directed areas.

Essential Duty #1: Administration

Percentage: 30%

●    Provide quarterly American Express card reconciliation to Washington Performing Arts’ treasurer for President & CEO expenses

●    Partner with the Finance & Administration team to ensure Washington Performing Arts’ compliance with all DC regulatory offices (DOES, Clean Hands, etc.)

●    Management of organizational system user administration, ensuring that Washington Performing Arts’ staff has access to the necessary systems, and that departing staff are removed from systems as necessary. (Intacct, Zoom) 

Essential Duty #2: Finance & Accounting

Percentage: 65%

●    Enter all W9 and ACH information for Washington Performing Arts’ vendors into the organization’s accounting system (Intacct)

●    Process ongoing organizational Accounts Payables in partnership with the various departments of Washington Performing Arts

●    Manage reconciliation and recording of all monthly American Express accounts for Washington Performing Arts

●    Manage the recording and payment of all Finance and Administration related invoices into the organization’s accounting system (Intacct)

●    Reconcile and input monthly accounting entries for health insurance, payroll, rent, depreciation, revenue, and other ongoing entries as assigned

●    Collaborate with Assistant Director of Operations and Administration to produce annual 1099s for Washington Performing Arts’ contractors

●    Assist with grant reporting and grant budgeting

●    Assist in monitoring bank balance and cash flow 

Essential Duty #3: Human Resources

Percentage: 5%

●    Assist with organizing and maintaining personnel files and organizational chart

●    Assist Assistant Director of Operations and Administration with open-enrollment and other organizational HR matters.

Supervisory Responsibility: N/A

Number of Direct Reports: N/A

Names and Functional Titles of Direct Reports: N/A

Minimum Qualifications:                             

●    2-3 years of directly relevant experience strongly preferred, especially accounting and finance experience

●    High School Diploma, and proven track record of strong administration in complex organizations

●    Working knowledge of non-profit accounting, financial management, and human resources

●    Ability to exercise effective judgment, sensitivity, creativity to changing needs and situations

●    Must be detail-oriented, and well-organized

●    Excellent verbal and written communication skills

●    Must have proficiency in Microsoft Office Suite especially Excel

●    Working knowledge of Adobe Pro

●    Must be comfortable with learning new computer systems software; prior experience with financial & accounting software is a plus 

Essential Capabilities & Preferences

●    Bachelor’s degree or working towards completion of a Bachelor’s degree in Accounting, Finance, and/ or Business Administration is preferred. 

Specific Conditions of Work

●    Work will be conducted primarily remotely during COVID-19 pandemic, with a return to the office post-pandemic.         

●    Washington Performing Arts’ offices will remain closed in accordance with the DC Mayor’s Office COVID-19 guidance.

●    General office environment - once COVID-19 restrictions are lifted

●    Ability to lift 20 lbs. from time to time

●    This position is part-time, 20 hours per week, during regular business hours Monday-Friday. Specific schedule can be mutually defined..  

WPA Payroll Title: Coordinator

Department: Finance and Administration

Title of Immediate Supervisor: Assistant Director of Operations and Administration

Hours: Part-time, 20 hrs. per week (Mon-Fri), Non-Exempt

Rate of Pay: $24-$28 per hour…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Start Date
    May 24, 2021
  • Application Deadline
    April 16, 2021
  • Education
    High School Diploma Required
  • Professional Level
    Entry level

Salary

$24-$28 per hour, 20 hours per week

Benefits

Benefits: This part-time position is eligible to participate in Washington Performing Arts 403B retirement savings plan and receive prorated paid time off.

Benefits: This part-time position is eligible to participate in Washington Performing Arts 403B retirement savings plan and receive prorated paid time off.

Location

Temporarily Remote
Work must be performed in or near Washington, DC
Associated Location
1400 K Street NW, Suite 500, Washington, DC 20005

How to Apply

How to Apply:

●    Send cover letter and resume (in attachment format) to hr@washingtonperformingarts.org with position title in subject line.  

●    For best consideration, please send applications by April 16, 2021

 

Please note: Applications without a cover letter will not be considered.  

 

How to Apply:

●    Send cover letter and resume (in attachment format) to hr@washingtonperformingarts.org with position title in subject line.  

●    For best consideration, please send…

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