Executive Assistant

Job Type

Full Time

Published

10/09/2018

Address

195 Montague Street
14th Floor
Brooklyn
NY
11201
United States

Description

The Brooklyn Community Bail Fund pays bail for New Yorkers who can’t afford even modest amounts, and who would be jailed or forced to plead guilty just to go home. After bail is paid, the Fund provides and facilitates access to services for clients in need by partnering with teams of public defenders, reentry specialists, and social service providers.


We work with allies here in New York and across the country in the fight to end cash bail. Our efforts represent a radical intervention in a system that treats people differently based on wealth, skin color, and influence. We’re challenging the criminalization of race and poverty, the practice of putting a price on fundamental rights, and the persistent myth that bail is a necessary element of the justice system.


Since paying our first bail in April 2015, we have expanded to serve more than 3,500 New Yorkers and now operate in Brooklyn, Manhattan, and Staten Island. We are a dynamic, fast-paced organization and have grown significantly in a short period of time. We are looking for talented individuals dedicated to economic and racial justice to join our growing team. 


Role Overview

The Brooklyn Community Bail Fund seeks an experienced Executive Assistant to provide high level administrative support for our founder and Executive Director. The successful candidate must be able to work independently, communicate effectively both verbally and in writing, and handle confidential information with discretion and judgment.


Principal Responsibilities

  • Assist the Executive Director in making efficient use of limited time and resources through excellent organization of schedule, mail, files, correspondence, travel, and meetings;
  • Track Executive Director’s priority projects and initiatives; ensure completion of deadline work;
  • Plan and schedule meetings and conference calls for the Executive Director;
  • Ensure that the Executive Director has all required documents, briefing materials, and background information needed for meetings;
  • Communicate with and on behalf of the Executive Director with internal and external parties;
  • Liaise with members of the staff Leadership Team and Board of Directors to handle requests and queries;
  • Gather, synthesize and prioritize key information for the Executive Director;
  • Review and summarize miscellaneous reports and documents;
  • Prepare background documents as necessary; review correspondence requiring the Executive Director’s signature;
  • Execute special projects at the direction of the Executive Director and maintain confidentiality and wield discretion on sensitive issues;
  • Create, control, and monitor administrative systems and protocols to support Executive Director;
  • Organize and manage electronic files;
  • Clerical support (photocopying, printing, etc.); and
  • Other duties as assigned.


Qualifications

  • Experience as an administrative assistant, virtual assistant or office administrator; preference for candidates with experience in an executive assistant role, especially with respect to nonprofit organizations;
  • Excellent time management and organizational skills;
  • Ability to prioritize work, set strategy, and execute plans, and responsibly manage several projects at a time;
  • Attention to detail and problem-solving skills; excellent writing, editing, and communications skills;
  • Ability to work with ambiguity and deliver results;
  • Comfort working in a fast-paced and dynamic environment;
  • Associates degree or higher; strong commitment to social justice;
  • Proficiency in Google Suite required.

Professional Level

None specified

Minimum Education Required

2-year degree

How To Apply

jobs@brooklynbailfund.org
http://brooklynbailfund.org

To apply, email resume, salary requirement and cover letter to jobs@brooklynbailfund.org. Please include “Executive Assistant” in the subject line. No phone calls, please. Only applicants selected for interviews will be contacted.


Brooklyn Community Bail Fund is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, religion, national origin, citizenship, age, sex, disability, sexual orientation, gender identity, gender expression, military status, marital status, familial status, caregiver status, predisposing genetic characteristics, veteran or active military service member status, pregnancy, arrest or conviction record, unemployment status or any other characteristic protected by applicable law.


Brooklyn Community Bail Fund values diverse experiences. People with criminal justice records are encouraged to apply. We depend on a diverse staff to carry out our mission.For more information about Brooklyn Community Bail Fund, visit our website at www.brooklynbailfund.org


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