Students for Zero Waste Conference Coordinator Fellowship

Job Type

Full Time Temporary Contract


Minimum: $24,000.00
Details: The position has a monthly stipend of $2,000 ($12,000 over the course of 6 months). There is potential for salaried employment with PLAN after the Conference.



Start Date:


Application Deadline:



2401 Walnut Street
Suite 102
United States


PLAN is seeking an organizer with a passion for building intersectional and accessible spaces through large event organizing, volunteer recruitment, and management. This person will work closely with the team to make the 5th Annual Students for Zero Waste Conference a success.

Responsibilities for this position are broken into three categories. Candidates will be asked to perform the following tasks, in addition to stepping in wherever needed to make the SZW18 Conference a success!

1. Volunteers:

  • Outreach to, confirm, train and manage a team of student volunteers for the conference. These volunteers must be able to fulfill a variety of tasks, including, but not limited to flyering the city, food and supplies pickups and deliveries, art creation, day of conference set up and break down, check in, wayfinding…etc.

2. Administrative Facilitation:

  • Create systems overseeing, communicating, and tracking the delegation of major conference logistics, including but not limited to: content, speakers, food, outreach, marketing, travel, sponsors, housing, tabling, budget, scheduling, spaces and flow
  • Ensure all systems facilitate and encourage the involvement of individuals from marginalized communities
  • Manage many moving parts while communicating timelines and deadlines to the PLAN team
  • Outreach to community partners and act as a conference liaison for housing, travel, volunteers etc.
  • Facilitate full team SZW meetings
  • Facilitate decision making using PLAN’s self-governance process

3. Radicalizing:

  • Dive into the details of hosting as zero waste a conference as possible, including being open to asking for help and learning in the process
  • Highlight intersectionality and anti-oppression and integrate accessibility and equity in all aspects of conference planning, messaging and content

Preferred Skills:

Ideal candidates for this position will demonstrate a passion for environmental and social justice, strong leadership skills, and some collection of the following:

  • Awareness and understanding of intersectionality and Black feminist theory
  • Experience working with marginalized communities
  • Either knowledge of the zero waste movement or excitement to learn
  • Strong personal and team task management skills, including effectively communicating and delegating time-sensitive tasks
  • Experience organizing conferences/large events and managing volunteers
  • Ability to keep a clear head and remain flexible in times of high stress and changing situations
  • Strong written, verbal, and interpersonal communication skills, including in professional contexts
  • A knack for organizing, outreach, and relationship retention
  • Impressive wit and open mind

Expected learning:

  • An inside look at planning and hosting a large-scale, zero waste event
  • Increased ability to develop, assign, and clearly communicate tasks to a group of volunteers
  • Develop key skills for general event organizing and execution, including maintaining composure in a hectic, high stress environment
  • Team management and volunteer recruitment strategies
  • A deep understanding of the daily functions of a small start up non-profit


As an organization we strive to build environments that allow all of our staff to thrive. To do this we have developed the following support systems and plan to build this list as need and organizational capacities arise. These benefits are available to all full time salaried staff members. For non-salaried staff a conversation can be had with supervisor about benefits. PLAN also remains responsive to needs expressed by our team and develops new policies as needed.

  • Staff receive 200 hours of paid time off (PTO) to be used throughout the year. This includes holiday time off. In addition to the standard PTO allotment overtime hours worked (more than 40 hours per week) are added to available PTO. Meaning, if you work 43 hours in a week you will receive an additional 3 hours of PTO to be used within that year.
  • The Laptops and Electronic gear policy allocates $1000 (every three years) per staff member to purchase the equipment needed to accomplish their work within the organization.
  • We recognize that this work requires a working cell phone with a flexible data plan. All staff are eligible to opt into the Cell Phone Policy to receive a cell phone on an organizational plan at no cost to them during their time with PLAN.
  • Each staff member is eligible to receive an annual $3,000 health insurance stipend to purchase their own plan on the Marketplace should they need it.
  • Further financial assistance is available in the form of financing and paycheck advances for up-front needed expenses (such as moving) with a no-interest pay back schedule.
  • Extended leaves of absence (both paid and unpaid) are available for Parental Leave (regardless of gender or means), Bereavement Leave, Community Service Leave, Jury and Witness Duty, Military Leave, Sick Leave, Travel and Personal Leave.
  • Nearly all staff are eligible for flexible work schedules, to be determined by position and need. This allows staff members to work outside of a typical 9-5pm schedule.
  • Staff are eligible on an as-needed basis for a monthly travel stipend to cover daily transit into our Philadelphia office.

Level of Language Proficiency

English - Advanced

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Interested candidates should find more information and fill out the application on PLAN's website, The application includes general questions, upoaded resume and cover letter, and a peer reference, and can be found here.