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Operations Coordinator

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Share Our Spare | Chicago, IL
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At Share Our Spare our mission is to ensure every child in Chicago has the essentials they need to thrive in the first five years of life. We do this by collecting new and gently used infant and toddler items from those with “extras” to spare and distributing them to families living in poverty through a sustainable network of volunteers, community stakeholders, and social service agencies. 

With a distribution network of more than 35 agency partners, we are supporting social workers across Lake, Cook and DuPage counties and providing essential items to more than 10,000 children annually. 

Share Our Spare (SOS) seeks a highly motivated, versatile and socially conscious Operations Coordinator to join our team. The Operations Coordinator will work alongside the Program Manager and Program Coordinator to implement processes and procedures to ensure program and operations functions run smoothly and with efficiency.

RESPONSIBILITIES

Operations:

  • Receive in-kind donations and manage current inventory
  • Manage agency partners during shopping days
  • Maintain inventory valuations and develop strategy for ensuring consistent accuracy
  • Support organization and cleanliness of warehouse
  • Provide logistics assistant to receiving and distribution, as identified
  • Prepare projects and assignments for volunteer groups
  • Support volunteer group experiences, as needed

Communications and Outreach: 

  • Support Social Media activity and messages
  • Direct and grow the organization’s membership program, including ongoing donor engagement and acknowledgment communications
  • Manage donor acknowledgements and thank you letters

Donor management: 

  • Manage organization database of gifts and grants, including donation and donor input
  • Research and execute small grant submissions

Additional Responsibilities:

  • Support ongoing fundraising efforts by staffing events, assisting the Executive Director with related tasks and researching potential new funding streams
  • Other database entry, as needed
  • Other ad hoc tasks and projects that will allow for learning and contribution to the overall organization

QUALIFICATIONS

  • Passion and commitment to Share Our Spare and our mission
  • Associate Degree required. 1-3 years of previous professional experience preferred.
  • Strong written and verbal communication skills
  • Familiarity with Microsoft Office and Google programs (e.g. Drive, Docs, Sheets, Word, and Excel) 
  • Experience with donor management databases a plus
  • Ability to work and manage projects collaboratively as well as independently 
  • Proven record of consistently and effectively taking initiative 
  • Strong organizational skills, both in terms of time management and in detail-oriented work
  • Ability to walk up and down stairs, lift and carry donated items that may vary in weight and size; may include strollers, boxes of diapers, garbage bags of clothing, pack n plays, etc.
  • Ability to work in or outside a warehouse space or the loading dock where temperature can vary

At Share Our Spare our mission is to ensure every child in Chicago has the essentials they need to thrive in the first five years of life. We do this by collecting new and gently used infant and toddler items from those with “extras” to spare and…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 2-Year Degree Required
  • Entry level

Benefits

This is a full time position. Hours to include weekdays, weeknights and weekend hours as needed. Salary commensurate with experience. This position may require flexibility to work outside normal business hours and possibly the occasional weekend depending on donor events and fundraisers. Salary commensurate with experience.

This is a full time position. Hours to include weekdays, weeknights and weekend hours as needed. Salary commensurate with experience. This position may require flexibility to work…

How to Apply

Please submit a cover letter and resume. No phone calls.

Please submit a cover letter and resume. No phone calls.

Location

935 W. Chestnut Street, LL13, Chicago, IL

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