Assistant Program Officer, IAESTE

Job Type

Full Time




233 Broadway
Suite 2120
New York
New York
United States


Reporting to the Senior Program Director, the Assistant Program Officer supports and assists in the daily administration of IAESTE for inbound and outbound participants.


- Program Management -

  • Conducts telephone and in-person interviews with applicants
  • Assists in facilitation of the IAESTE Program in conjunction with the Senior Program Officer, including: filing applications, depositing/requesting checks, maintaining participant database, health insurance enrollment for participants, program evaluation and program certificate mailings
  • Conducts virtual interviews with applicants (inbound and outbound)
  • Represents IAESTE and Cultural Vistas at local career fairs, college events, conferences
  • Supports the implementation of U.S. host company and student recruitment
  • Researches and contacts potential host companies in the U.S.
  • Conducts site visits to ensure companies meet program requirements
  • Assists with the processing of J-1 visas for inbound interns
  • Assists foreign interns in housing search
  • Other tasks as assigned by Senior Program Officer

- Client Relationship Management -

  • Maintains regular communication with applicants, participants, foreign interns in the U.S., U.S. host companies, and IAESTE partners
  • Educates clients and participants on the J-1 visa regulations, purpose of Exchange Visitor Program, and Cultural Vistas application process
  • Ensures smooth processing of applications in conjunction with J-1 Intern and clear messaging with internal and external customers
  • Answers program inquiries via phone, email, and mail
  • Supports Senior Program Officer in new job-raising initiatives and with conducting site visits of U.S. host companies

- Professional Development -

  • Develops and maintains an advanced knowledge of J-1 visa regulations application requirements and Cultural Vistas policies in order to properly represent Cultural Vistas throughout the process and at events
  • Develops and maintains industry knowledge by seeking out educational workshops, classes, and related publications
  • Takes a proactive approach to improve business functions and workflow within the department


  • Advanced understanding of program management with ability to conduct site visits; project implementation; developing understanding of budget
  • Ability to take accountability for multiple projects simultaneously, prioritize workload, organize, and make decisions in a deadline driven environment
  • Demonstrated ability to anticipate outcomes and problem solve
  • Strong analytical skills, good judgment and critical thinking skills
  • Demonstrated ability to maintain proactive, flexible, inventive approach and think outside of the box in the procurement of internships in the U.S.
  • Ability to provide excellent customer service for both internal and external customers, including excellent phone manner with students, parents, university staff, and corporate personnel
  • Ability to exhibit a collegial attitude and excel within a collaborative, team working
  • Demonstrated ability to communicate effectively within a multi-cultural environment and with people from diverse cultures and countries
  • Works in accordance with and in support of the mission, goals, values and strategic direction of Cultural Vistas
  • Possess commitment to professionalism and communicability
  • Strong personal commitment to continual professional development
  • Previous experience participating in study or work abroad programs(s) preferred
  • Foreign language skills strongly preferred

Computer Equipment and Software Experience Required:

  • Must be proficient in Microsoft Suite products. Prior CRM experience a plus.

Education and Experience Required:

  • Education: Bachelors degree required; International Relations, Business, Education, or other related degree preferred.
  • Years of Experience: Minimum of 2-3 years of administrative, customer service, client relations management or program management experience required. Prior international and/or educational experience strongly preferred.

Physical Demands of Position:

  • Domestic and international travel may be required. Work on weekends, holidays, and evenings may be required.


  • Flexible Work Arrangement Schedules (35 Hour Work-Weeks)
  • 20 PTO Days for First 1-3 Years (Increases After)
  • 6 Sick Days
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Long-term Disability Insurance
  • Flexible Spending Accounts
  • Health & Wellness Reimbursement
  • 403(b) Retirement Savings Plan
  • TransitChek Pre-Tax Commuter Benefits
  • Professional Development Opportunities
  • Educational Reimbursement

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

Please apply using this link.