Administrative Assistant

Administrative Assistant

The Administrative Assistant will report to the Executive Director

About CTCORE

CTCORE-Organize Now! is a statewide racial justice organization led by a team of dynamic and creative Black folk from diverse backgrounds, abilities, and experiences. We are consciously building a Black feminist organization and are an explicitly pro-Black, pro-queer, trans and GNC supportive space. We encourage our staff and leaders to show up as their full selves and are committed to holding ourselves accountable to creating spaces where we can all thrive and build together.  

Job Overview

The Administrative Assistant will provide essential support to our Executive Director and our Co-Deputy Directors aiding in the creation and maintenance of key systems of organization and communication.

Responsibilities and Duties

• Provide “front desk” type communication, such as receiving, responding to and forwarding calls and emails. 
• Manage internal communications systems and develop and implement internal systems as needed.
• Organize, update, and maintain organizational contacts database.
• Assist with scheduling and prep for meetings and events.
• Manage and maintain the individual and shared calendars of the Executive and Co-Deputy Directors.
• Organize and maintain an online filing system.
• Assist Executive Director with organizing grant information and collecting data for grant reports and external communications.
• Provide support at events as necessary alongside staff and leadership teams.
• Assist Executive Director with maintaining and updating financial records.
• Other duties as appropriate and necessary.

Qualifications

• Strong sense of ethics and ability to maintain confidentiality
• Strong phone and email communication skills
• Knowledge of office management practices and procedures
• Experience and Proficiency using Microsoft Excel, Word, and Zoom
• Prefer candidates with experience using Slack, Highrise, Basecamp, Signal, and GSuite.
• Prefer candidates with basic bookkeeping ability
• Both education and experience level will be considered
• Ability to work with a diverse group of individuals and respect the unique identities and experiences of our community
• Strong commitment to anti-racism, gender and disability justice required

Non Discrimination Statement

CTCORE does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.  We are intentionally working to reduce barriers to participation and to transform classist and ableist practices in a way that will allow us to build the future we long to see in the world.  We encourage all who share these beliefs to apply. We strongly encourage people who are disabled, formerly incarcerated, people of color, queer people, and people who are trans, or gender nonconforming to apply.  

Covid-19 Notice

During Covid-19 we are taking extra precautions to protect our team. The administrative assistant will have access to our office and be permitted to work there and may also choose to work from home. While in the office, we ask all employees to wear masks, socially distance, and wash hands frequently to prevent the spread of the virus. We are meeting primarily through Zoom and will furnish staff with a personal computer, phone, and all necessary supplies to facilitate their work.  

Compensation

Compensation is set at $55,000 per year. This position is full time and includes medical and dental benefits and PTO.