47-49 East 65th Street
About Roosevelt House
The Roosevelt House Public Policy Institute, an integral part of Hunter College since 1943, re-opened in 2010 as a public policy institute honoring the distinguished legacy of Franklin and Eleanor Roosevelt. The mission of the Roosevelt House Public Policy Institute at Hunter College is threefold: to educate students in public policy and human rights, to support faculty research, and to foster creative dialogue. The institute provides opportunities for students to analyze public policy and experience meaningful civic engagement; for faculty to research, teach, and write about important issues of the day; and for scholarly and public audiences to participate in high-profile lectures, seminars and conferences.
The Roosevelt House Public Policy Institute at Hunter College seeks to fill a part-time (20 hours/week) position to assist with all aspects of public and academic programs. Candidates must be available to work evenings/early mornings/weekends as needed. The events team is responsible for producing a wide range of programs (e.g., large conferences, book/panel discussions, seminars, breakfasts, etc.) and the Events Assistant is integral to their success. The Events Assistant will also provide support for maintaining academic programs, such as tracking faculty funding and award letters, and other duties as assigned.
The Events Assistant will be expected to assist in various areas outlined below.
Responsibilities include, but are not limited to:
· Maintaining RSVP lists for events/track capacity
· Creating event invites and programs
· Procuring temporary alcohol permits for events
· Staffing events, including
· Overseeing the room layout for events in conjunction with Event Manager/communicate with Facilities regarding event logistics
· Procuring food items/supplies for events
· Maintaining an ongoing calendar of deadlines and event-related tasks, such as contracting with vendors, tracking various approvals, work orders, etc.
- Providing support for faculty-led conferences, discussions, seminars, research/travel grants and other funding opportunities
- Assisting in coordinating space requests from other Hunter College offices/departments
- Supporting administrative aspects of tracking faculty engagement, scheduling and other assigned duties related to associated faculty
Minimum of one year of experience in an office, especially with planning events and;
· Strong time management and communication skills, especially when balancing multiple projects simultaneously. This is a part-time position and work pace must be efficient and responsive to the needs of the day;
· Ability to prioritize and exhibit strong judgment/critical thinking;
· Developed research skills and ability to assist on assigned projects;
· Proficient with Microsoft Office Suite;
· Must have ability to complete projects and work independently and as a team.
· Bachelor’s degree or equivalent, related experience;
· Event coordination;
· Basic graphic design (e.g., Microsoft Publisher, Adobe Creative Suite);
· Database and marketing software (e.g., Raiser’s Edge, Net Community, Constant Contact)
Interested candidates should send a brief cover letter and resume to email@example.com. Include the title of the position for which you are applying in subject line, i.e., Events Assistant. No phone calls please.
Minimum Education Required