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Administrative Assistant

Posted by
Deep Center | Savannah, GA
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Deep Center


New
|
Published 17 days ago

Start Date

September 9, 2019

Application Deadline

August 23, 2019

Salary

$34,000 - $38,000
Salary contingent upon experience.


Organization Description

Deep Center empowers Savannah’s young people to thrive as learners, community leaders, and agents of change. Through creative writing, cultural production, and art, Deep creates platforms for the city’s youth and the village of support around them, including their families and adult allies, to share stories, engage in debates, and make Savannah a more just and equitable place.

Deep Center is in a moment of growth, recognition, and great possibility. This role will help support Deep's efforts to build capacity to do systems-change work, grounded in arts and culture, that can act as a model across the South.

Position

Deep seeks a full-time administrative assistant with excellent attention to detail, strong problem-solving and communication skills to assist Deep's leadership in the following areas:

Development & Events Support 

  • Assist in maintaining donor database, running reports, and coordinating various donor communication pieces and marketing materials as needed
  • Maintain relationships with and manage volunteer teams and vendors
  • Assist with logistics for donor cultivation and outreach events
  • Assist with submission of donor proposals and reports

Human Resources

  • Support the hiring process for job candidates including screening resumes and scheduling interviews
  • Assist in managing employee enrollment in insurance and payroll
  • Track and record paid time off for all employees
  • Manage employee reimbursements

Office Support

  • Booking and managing travel arrangements
  • Set up and revise budgets and spreadsheets
  • Copy edit documents, as needed
  • Respond to general inquiries from the public via phone and email and greet visitors
  • Maintain communal office spaces and assist team in preparing to receive guests and visitors
  • Undertake special projects at the direction of the Executive Director and the Deputy Director (e.g. assisting in audit)

Operations

  • Manage logistics and prepare materials for bi-monthly board and weekly staff meetings
  • Process mail and donations
  • Schedule meetings and manage calendars
  • Coordinate and manage expense documentation system 
  • Manage deposits and bank records in compliance with organization’s financial policies
  • Contribute to creating, maintaining, and updating operational processes to ensure alignment to best practices and compliance with legal mandates 
  • Provide daily logistical support to staff (purchasing, scheduling, and coordinating)


Experience required: Events, Fundraising Campaigns, Donor Relations, Budgets, Grants Administration and Submission Process, Financial Documents, Payroll and Accounts Payable. 

Qualifications: Commitment to racial, gender, economic, and social justice and willingness to be an active participant in an open and democratic work culture. Efficient, organized, and dependable, with a strong track record of balancing multiple deadlines. Strong skills in oral and written communication, and a love of reading and writing. Independent, curious, problem-solving attitude.

Skills:

  • Microsoft Office (especially Word and Excel)
  • Salesforce or other CRM system
  • WordPress (website backends)
  • Facebook/Instagram/Twitter
  • Quickbooks
  • Graphics design programs

Organization Description

Deep Center empowers Savannah’s young people to thrive as learners, community leaders, and agents of change. Through creative writing, cultural production, and art, Deep creates platforms for the city’s youth and…

Details at a glance

  • On-site Location
  • Full Time Schedule

Benefits

This is a full-time position with a benefits package that includes health, vision, and dental benefits and generous vacation/holiday/sick pay.

This is a full-time position with a benefits package that includes health, vision, and dental benefits and generous vacation/holiday/sick pay.

Level of Language Proficiency

Bi-lingual (Spanish/English) desirable but not required.

Bi-lingual (Spanish/English) desirable but not required.

How To Apply

TO APPLY

To apply, email a cover letter and resume to jobs@deepcenter.org by Friday, August 23rd. Include “Administrative Assistant” in the subject line.

EEO/AA

Deep Center is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, including bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Job applicants and staff shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical conditions.

TO APPLY

To apply, email a cover letter and resume to jobs@deepcenter.org by Friday, August 23rd. Include “Administrative Assistant” in the subject line.

EEO/AA

Deep Center is an equal…

Location

Savannah, GA

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