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Administrative Assistant- Office of Undergraduate Admission

Posted by
Bard College
|
Annandale-on-Hudson, NY
New
|
Published 27 days ago

The Admission office at Bard College seeks an Administrative Assistant to support its organization and office functions, as well as to provide direct support to the Assistant Director of Communications: Events and Office Operations.  This is a full-time, year round, non-exempt position.


Primary Responsibilities 

  • Scan, file, and upload physical documents that arrive through the mail
  • Provide support to the Registrar as needed
  • Assist with scheduling, implementing and monitoring student workers
  • Open and distribute mail
  • Report meter reads and other printer/scanner related needs to the supplier
  • Oversee the inventory of materials in the admission lobby and the front lawn kiosk
  • Troubleshoot questions or concerns of student workers, staff, counselors, or visitors and execute impeccable customer service when working with visitors
  • Fulfill secondary and high school requests for admission materials and swag
  • Assist with printed materials and swag inventory
  • Manage the English Proficiency Test waiver form for international applicants
  • Update and keep track of tour guide contact information
  • Update information about campus for tour guide shared drive
  • Update counselor contact sheet
  • Proof, fold, and stuff admission letters and other communication materials
  • Assist with internal mailings and liaise with the Bard post office personnel
  • Organize tour guide parties and staff gatherings
  • Research and update accommodations and restaurants list on the College website
  • Organize and update tour guide binder
  • Assist in answering the office phone
  • Input inquiries from admission partnerships into the office database
  • Support Admission Counselors as directed
  • Take care of parcel and material pick up
  • Assist with managing marketing vendors partnerships
  • Other office duties as assigned

Qualifications

  • Associate’s or Bachelor's Degree required
  • Experience in an office setting
  • Excellent organization skills and impeccable attention to detail
  • Working knowledge of Google Suite and Microsoft Office
  • Ability to learn new skills quickly, including those related to new technology
  • Professional presentation and demeanor
  • Ability to work independently and with a group
  • Customer service experience
  • Excellent communication and writing skills
  • Ability to lift boxes and items of at least 40 lbs

To Apply

Please submit a cover letter, resume, diversity statement and the contact information for three references on Interfolio by following this link:  http://apply.interfolio.com/104897


Equal Employment Opportunity Statement

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.


Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

The Admission office at Bard College seeks an Administrative Assistant to support its organization and office functions, as well as to provide direct support to the Assistant Director of Communications: Events and Office Operations…

Details at a Glance

  • Time Commitment
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    Full Time Schedule
  • Education
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    2-Year Degree Required
  • Experience Level
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    Intermediate

Location

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On-site
30 Campus Rd, Annandale-On-Hudson, NY 12504, USA

Apply to This Job

Instructions:

To Apply

Please submit a cover letter, resume, diversity statement and the contact information including email address and phone number for three professional references on Interfolio by following this link:  http://apply.interfolio.com/104897

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