Events Coordinator and Assistant to the Head of School

Job Type

Full Time


Details: Competitive salary commensurate with skills and experience.



Start Date



3400 West Bayshore Road
Palo Alto
United States


Events Coordinator and Assistant to the Head of School

Imagine a school where each day is alive with learning, creativity, and a spirit of adventure. The Girls’ Middle School (GMS) is committed to progressive education and innovative programming, meeting the needs of a wide range of middle school girls. GMS educates girls during a crucial time in their lives. Our experiential project based curriculum nourishes strong academic skills, critical thinking, and creativity. Distinctive programs include computer science, woodworking, metalworking and entrepreneurship. A narrative assessment system encourages student’s self-reflection and growth. Attention to girls’ emotional and social growth develops self-knowledge and confidence as well as teamwork and leadership skills. The Girls' Middle School encourages girls to spread their wings, take risks, and take ownership of their education.


GMS celebrates different perspectives coming together in community. We are committed to sustaining and broadening the diversity of our faculty and staff. Our passionate, mission-driven faculty and staff create a joyful, inclusive, and respectful community of students and adults.




1) Be a warm and welcoming presence on campus who greets guests and provides hospitality and refreshments for a wide variety of events. The goal is to build community among and express gratitude to parents, faculty, and supporters of the school. Coordinate major off campus events such as Graduation, Entrepreneurial Night and the Scholarship Breakfast with teams of parent volunteers and other staff members. 


2) Support the Head of School with strong organizational skills, ability to juggle many projects, good judgment, foresight, courtesy and discretion. Manage the Head of School's schedule, help her stay organized, and anticipate the information she will need. Become her right hand person on major projects.


3) Support a volunteer Board of Trustees and its committees. Organize and archive documents and make them easily available to all trustees. Assist with scheduling meetings and trustee communications. Attend meetings and take minutes.



Unimpeachable integrity and discretion

Outstanding organizational skills and attention to detail

Collaborative, flexible, and supportive approach to teamwork and colleagues

Warm and positive demeanor and attitude

Excellent verbal and written communication skills

Strong technical skills (Mac, Google Apps, MS Office)

Previous experience in an academic or non-profit setting is preferred


Generous benefits package.

Level of Language Proficiency

Conversational Spanish would be a plus.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Please send a cover letter and resume.